Site Office Administrator

Work Location Type: Onsite

As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working® by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we're dedicated to providing value for customers, fostering an engaging culture for team members and driving strong financial results.

Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe. We're looking for passionate people to join our team as we continue leading the industry over our next 100 years.

PRIMARY FUNCTION

The Grainger Panama Site Office Administrator will support a leaders and and team by providing a wide range of administrative support and implementing processes to meet business objectives.

JOB RESPONSIBILITIES

• Coordinate GPS tours and onsite meetings including conference room reservations, meeting setup, prepare materials and support logistic activities.
• Act as first point of contact for general department inquiries, providing superior customer service and ensuring all incoming requests (e.g., emails, phone calls, visitors, etc.) are prioritized and handled in a timely and professional manner.
• Support Facilities and site administrative tasks: * Updating Badge Profiles, activating access for new hires and badge replacements * Processing Access Requests for Building Lobby Entrance and issuing Temporary Parking passes * Managing GPS Temporary Badges * Coordinating Ground Transportation * Processing Invoice Payments * Acting as the Move Requestor for WISP (a role previously managed by the admin assistant)
• Support HR admin tasks: * Maintain and files papers and documents into appropriate employee files and other HR admin duties. * Assist with the organization and execution of team member engagement activities such as round tables, recognition and other events. * Support GPS communications by maintaining bulletin boards and may be a contributor to internal communications.
• Documentation Management (GPS Legal Entity): * Coordinating receipt of legal resolutions related to GPS Board changes. * Coordinating messenger services to collect certificates from Registro Público Panamá. * Arranging delivery and/or receipt of documentation from/to Morgan & Morgan, PwC, RSM, SEM * Supporting the completion of GPS due diligence processes and ensuring proper storage of documentation.

• High School Diploma/GED Required
• 2+ years Administrative experience Preferred
• Ability to quickly acquire knowledge of departmental policies and procedures to answer questions and handle day-to-day activities. (Intermediate proficiency)
• Excellent verbal and written communication skills. (English and Spanish) (Advanced proficiency)
• Knowledge of Microsoft Office - Outlook, Word, Excel, PowerPoint, and ability to learn/use other software as needed. (Intermediate proficiency)
• Knowledge of Smartsheet (Beginner proficiency)
• Possess good attention to detail and ability to handle confidential information with a high degree of integrity. (Intermediate proficiency)
• Ability to complete assignments within established timeframes. (Intermediate proficiency)
• Maintains a professional attitude and appearance providing excellent customer service at all times, to include maintaining a good work ethic and assisting team members.