University Recruiting Coordinator - US & Canada

Job Description Summary

GE Vernova is looking for a highly organized and detail-oriented University Recruiting Coordinator to provide essential administrative support to our high-volume early-career hiring programs. This role is split equally between two key areas: streamlining the recruitment process for interns and entry-level hires and managing the logistics and coordination for campus recruiting events across the region. If you thrive on execution, enjoy bringing order to complexity, and have an interest in Talent Acquisition, this is the perfect role for you.Responsibilities
50% - Recruitment Administration & Candidate Flow Management
• High-Volume Administrative Support: Provide core administrative support for the University Recruiting team, focused on high-volume intern, co-op, and entry-level requisitions.
• Initial Candidate Screening: Support recruiters by conducting initial CV/resume screening against basic job qualifications to ensure candidates meet minimum requirements before advancing.
• Interview Scheduling: Own the scheduling and coordination of high-volume candidate interviews (phone, virtual, and in-person), managing complex calendars across candidates, recruiters, and hiring managers.
• ATS Management: Ensure data accuracy within the Applicant Tracking System (ATS), processing background checks, managing candidate status changes, and generating reports as needed.
• Candidate Communication: Manage administrative candidate communications, ensuring a professional and positive experience from application to offer.
50% - Campus Event & Program Logistics
• Event Planning & Execution: Handle all administrative planning and logistical tasks for regional campus recruiting events, including career fairs, information sessions, on-campus interviews, and networking events.
• Materials & Swag: Manage the inventory, ordering, and shipment of recruiting materials, booth supplies, and promotional swag to ensure delivery to campus events on time.
• Travel & Expense: Coordinate travel arrangements and manage expense reports for the University Recruiting team and participating internal volunteers.
• Volunteer Coordination: Coordinate internal business volunteers who support campus events, managing their registration, materials, and schedules.
• Invoicing & Budget Tracking: Process invoices related to university partnerships and event expenditures, tracking spend against the recruiting budget.Qualifications & Experience

• High-Volume Administrative Support: Provide core administrative support for the University Recruiting team, focused on high-volume intern, co-op, and entry-level requisitions.
• Initial Candidate Screening: Support recruiters by conducting initial CV/resume screening against basic job qualifications to ensure candidates meet minimum requirements before advancing.
• Interview Scheduling: Own the scheduling and coordination of high-volume candidate interviews (phone, virtual, and in-person), managing complex calendars across candidates, recruiters, and hiring managers.
• ATS Management: Ensure data accuracy within the Applicant Tracking System (ATS), processing background checks, managing candidate status changes, and generating reports as needed.
• Candidate Communication: Manage administrative candidate communications, ensuring a professional and positive experience from application to offer.

• Event Planning & Execution: Handle all administrative planning and logistical tasks for regional campus recruiting events, including career fairs, information sessions, on-campus interviews, and networking events.
• Materials & Swag: Manage the inventory, ordering, and shipment of recruiting materials, booth supplies, and promotional swag to ensure delivery to campus events on time.
• Travel & Expense: Coordinate travel arrangements and manage expense reports for the University Recruiting team and participating internal volunteers.
• Volunteer Coordination: Coordinate internal business volunteers who support campus events, managing their registration, materials, and schedules.
• Invoicing & Budget Tracking: Process invoices related to university partnerships and event expenditures, tracking spend against the recruiting budget.

• 0-2 years of professional experience in an administrative, coordination, or support role.
• Demonstrated proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint) and/or SmartSheets.
• Experience or strong comfort level working in a fast-paced, high-volume environment.
• A strong interest in the Talent Acquisition or Human Resources field.

• Prior experience in a University Recruiting or HR administrative support role is a significant advantage.
• Exceptional organizational skills and meticulous attention to detail; you are the go-to person for keeping things running smoothly.
• Excellent written and verbal communication skills with a professional demeanor when interacting with candidates and internal stakeholders.
• High sense of urgency and ownership; ability to proactively anticipate needs and problem-solve.
• Experience with Applicant Tracking Systems (ATS) is a plus.