Purchasing Specialist Intern

Job Description Summary

Purchasing Specialist Intern

Job Description

Job Responsibility:

• 整理采购订单、合同、供应商资料等文件并归档

Sort out and file procurement orders, contracts, supplier information and other documents

• 录入采购相关数据至ERP/采购系统，确保信息准确

Enter procurement-related data into ERP/procurement system and ensure information accuracy

• 协助制作采购周报、月报等基础报表

Assist in making basic reports such as weekly and monthly procurement reports

• 协助与供应商沟通订单进度、交货细节等基础事宜

Assist in communicating basic matters such as order progress and delivery details with suppliers

• 收集、整理供应商报价单，统一汇总反馈给采购专员

Collect and sort out supplier quotations, compile and feed back to procurement specialists uniformly

• 跟进供应商交货情况，及时反馈异常物流/交货问题

Follow up supplier delivery status and feed back abnormal logistics/delivery problems in a timely manner

• 核对供应商发票、送货单与订单信息，确保三方一致

Reconcile supplier invoices, delivery notes with order information to ensure consistency of the three parties

• 协助部门完成采购相关的会议纪要、跨部门沟通事宜

Assist the department in completing meeting minutes related to procurement and cross-department communication

• 完成采购主管/专员交办的其他日常采购辅助工作

• 具备良好的英语沟通能力，能够进行专业的电子邮件交流。
• Fluent English communication skills, capable of professional email communication.
• 熟悉基本的采购或运输流程。
• Familiar with basic procurement or shipping processes.
• 能够熟练office办公软件的运用，维护交付数据。
• Proficient in using Microsoft Office software and maintaining delivery data.
• 能够跟踪供应商的交付情况，并向内部反馈进度。
• Able to track supplier deliveries and provide internal progress updates.
• 能够协助处理运输单据和发票问题。
• Able to assist with handling shipping documents and invoices.
• 英语、财务专业优先。
• English or Finance background preferred.