Project Administrator

Job Description Summary

The incumbent will be responsible for full spectrum of Orders fulfilment in CEAP region particularly China including Order Booking, acknowledge Customer Orders, issue Purchase Orders, shipment coordination, goods received to final invoicing to Customer. This role also requires to support RJV in China for Finance related matters, This position will be based in Shanghai or Beijing.

Job Description

Roles and Responsibilities

• Book Customer Orders both manual and Online Store orders
• Create Purchase Orders Factories
• Create New Customer and New Materials when needed
• Send Order Acknowledgement to Customers upon receipt of Factories/External Vendors Order Acknowledgement
• Manage the Logistics of the Orders in accordance with Customers' incoterms

• Provide Shipping Instructions upon goods readiness from Factories/External Vendors
• Follow up on shipments as well as Documents such as Certificate of Origin, Test Reports, Certificate of Warranty etc requested by Customers
• Perform goods receipt upon goods despatched
• Generate Tax invoice and provide copy to customers
• Letter of credit submission and bonds issuance when needed
• Support External Auditor on interim/annual audit
• Support RJV in finance related matters such as PO approvals, reconciliation etc.

• Diploma in Business Administration, Supply Chain or related field
• 5 years relevant experience in Order Management/Project administration, familiar with China Import and Export Documents and Customs Management
• Strong oral and written communications in both Chinese and English
• Proficiency in SAP and MS Office will be added advantage
  
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• Strong analytical skills to assess and improve Order Fulfilment process
  
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• Proactive approach to identify and resolve issues
• Able to work under pressure and meet deadlines