Payroll Tax Specialist- North America and Canada
Job Description Summary
About the Role
We are seeking a detail-oriented Payroll Tax Specialist to serve as a subject matter expert on employment tax compliance for the US and Canada. In this role, you'll resolve tax notices, manage registrations and exceptions, process tax adjustments (including W2c and T4 amendments), and handle high-volume employee inquiries - all while ensuring compliance with federal, state, provincial, and local regulations.
If you love numbers, reconciliation, and have a passion for payroll and tax, this role offers a great opportunity to make an impact.
Job Description
Key Responsibilities
• Research, investigate, and resolve US and Canada federal, state/provincial, and local payroll tax notices
• Track issues through to resolution and maintain documentation to support audits
• Process payroll tax adjustments, W2c corrections, and T4 amendments accurately and on time
• Ensure accurate tax treatment for employees across multiple states/provinces
• Manage new tax jurisdiction and entity registrations in Smart Compliance
• Resolve system exceptions and validate tax setups to ensure accurate processing
• Support quarter-end and year-end payroll tax activities, including W-2/T4 preparation, reconciliations, filings, and validation
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• Manage and resolve high-volume employee tax/payroll inquiries, delivering excellent customer service
• Support employment tax audits, including documentation and timely responses
• Identify and recommend process improvements to reduce risk and increase efficiency
• Maintain flexibility to support peak periods (quarter-end, year-end) and special projects
Required Qualifications
• 3-5 years of hands-on experience in employment/payroll tax for both the USA and Canada
• Well-versed in Workday and ADP Smart Compliance, including managing tax registrations and resolving exceptions
• Hands-on experience with quarter-end and year-end payroll tax processes, including filings, reconciliations, and reporting
• Experience processing payroll tax adjustments, W2c corrections, and T4 amendments
• Proven ability to manage high-volume employee ticket/inquiry resolution with strong customer service orientation
• Fluent English - strong written and verbal communication skills
• Strong analytical and problem-solving skills; ability to organize and interpret payroll/tax data
• Assist with workers compensation, audits, liaising with CRA and MRQ as well as experience running year end.
Desired Characteristics
• Familiarity with Executive Compensation Payroll and Tax Reporting
• Self-starter who can manage multiple priorities with minimal supervision
• Comfortable navigating ambiguity and shifting regulatory requirements
• Proficient in Microsoft Outlook, Excel, Word, and PowerPoint
• Team player who contributes to a positive, collaborative work environment
Education/Certification: Accounting background preferred; FPC or PCP certification desirable
For candidates applying to a Canadian-based position, the pay range for this position is between $72,200.00 and $120,400.00 CAD. The specific pay offered may be influenced by a variety of factors, including the candidate's experience, education, and skill set.
Bonus eligibility: 5% annual bonus potential
This posting is for an existing vacancy.
Additional Information
Relocation Assistance Provided: No
#LI-Remote - This is a remote position
Perks and Benefits
Health and Wellness
- Health Insurance
- Health Reimbursement Account
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short-Term Disability
- Long-Term Disability
- FSA
- FSA With Employer Contribution
- HSA
- HSA With Employer Contribution
- Fitness Subsidies
- On-Site Gym
- Mental Health Benefits
Parental Benefits
- Adoption Assistance Program
- Family Support Resources
- Birth Parent or Maternity Leave
- Adoption Leave
Work Flexibility
- Flexible Work Hours
- Remote Work Opportunities
- Hybrid Work Opportunities
Office Life and Perks
- Commuter Benefits Program
- Casual Dress
- On-Site Cafeteria
- Holiday Events
Vacation and Time Off
- Unlimited Paid Time Off
- Paid Holidays
- Personal/Sick Days
- Summer Fridays
Financial and Retirement
- 401(K)
- Stock Purchase Program
- Performance Bonus
- Relocation Assistance
- Financial Counseling
- Profit Sharing
- 401(K) With Company Matching
Professional Development
- Tuition Reimbursement
- Access to Online Courses
- Lunch and Learns
- Leadership Training Program
- Internship Program
- Associate or Rotational Training Program
Diversity and Inclusion
- Diversity, Equity, and Inclusion Program
- Employee Resource Groups (ERG)
- Unconscious Bias Training
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