Operations Legal and Compliance / REPSE Specialist

Job Description Summary

Juristen und Nichtjuristen, die die Führung und Überwachung des Geschäftsbetriebs übernehmen, um die Einhaltung aller Aspekte der unternehmensinternen und externen Vorschriften zu gewährleisten. Stellt sicher, dass geeignete Mechanismen vorhanden sind, mit deren Hilfe die relevanten Gesetze und Vorschriften und die Unternehmensprogramme und -praktiken eingehalten werden. Beeinflusst die Qualität der eigenen Arbeit und der Arbeit anderer im Team.Konzentriert sich auf die Ausführung von Standardbefähigungsaktivitäten/die Bereitstellung von Beratung, die Richtlinien und Arbeitsabläufen innerhalb einer befähigenden Disziplin unterliegt.Möglicherweise besteht ein gewisser Spielraum, um die Reihenfolge zu ändern und Aufgaben/Pflichten basierend auf sich ändernden Situationen zu erledigen.

• Serve as the internal legal reference on subcontracting and specialized services matters across all business areas.
• Identify, assess, and communicate legal and regulatory risks to process owners, proposing timely corrective actions.
• Stay current on legislative changes in labor, tax, and social security matters, translating their impact into internal processes.
• Provide legal guidance and advisory to process owners and new team members.

• Review, draft, and negotiate specialized services agreements, ensuring their correct structure in accordance with the subcontracting reform and current regulations.
• Verify that contracts executed with specialized vendors include the required regulatory compliance clauses (REPSE accreditation, IMSS/INFONAVIT obligations, joint liability retention, among others).
• Coordinate with Legal, Finance, Sourcing, Procurement, HR and Operations teams for the correct contractual formalization of specialized services both contracted and rendered by the company.

• Design, implement, and oversee the document management processes required for monthly compliance before clients and authorities.
• Manage the document repository for all information related to subcontracting, specialized services contracts, and quarterly reports submitted to authorities.
• Monitor the timely delivery of information with the document management vendor and track performance through control dashboards.
• Identify and analyze documentation deficiencies reported by the document management vendor, communicating findings to the responsible areas for resolution.

• Execute the mandatory quarterly reporting before IMSS and INFONAVIT, capturing required information in the corresponding systems (ICSOE and SISUB).
• Coordinate and manage the mandatory annual audit process with the external auditor, ensuring timely submission of the audit report.

• Coordinate responses to government requests, audits, and inspections by regulatory authorities (STPS, IMSS, INFONAVIT, SAT) in subcontracting matters.
• Audit and support the regulatory compliance of specialized vendors, verifying that they correctly fulfill their regulatory obligations.
• Serve as the liaison between internal functional areas and regulatory bodies.

• Ensure the correct operation and validity of the REPSE registration through continuous and timely fulfillment of all associated obligations.
• Coordinate the renewal process of the registration certificate with the relevant functional areas, ensuring no interruptions to the registration's active status.
• Manage, where applicable, the obtainment of new REPSE registrations in line with the evolution of the company's business lines.

• Bachelor's degree from an accredited university or college in Legal, or any related degree strongly preferred.
• 3+ years of law, regulatory compliance, labor law, social security, or corporate law.
• Proven experience in REPSE processes: registration maintenance, quarterly reporting, and mandatory annual audit.
• Experience in IMSS and INFONAVIT audit processes.
• Background in energy, construction, engineering, EPC, or manufacturing sectors, desirable.

• Intermediate to advanced English required - written and verbal communication with global teams.

• Proven interpersonal skills and efficient verbal and written communication for the preparation of reports, legal opinions, and correspondence with authorities.
• Detail-oriented with strict adherence to regulatory deadlines.
• Document management platform proficiency - experience using digital tools for the control, tracking, and administration of regulatory documents.
• Multifunctional team management and coordination - ability to engage and align personnel across different business areas (Legal, HR, Finance, Operations, Project Management).
• Analytical capability to identify legal risks and propose practical solutions within complex corporate environments.
• Experience in multinational corporations or matrix organizational structures, desirable.