Lead Project Logistics Specialist

Job Description Summary

The project logistics specialist shall be responsible for ensuring that the specified scope (package/material) is completely delivered at the required destination, with safety and quality in good condition within the timeframe and the allocated budget

Job Description

Key Responsibilities

• Performs logistics costing during tender (ITO) and project execution (OTR);
• Collects and analyses all data needed from the tender manager / Project team before sending the Request for Quotations to Transport Service Providers.
• Maintain and monitor a project logistics schedule in conjunction with PPLM (project procurement and logistics manager)
• Maintain a cadence of project logistics review/ meetings with project team members.
• Issues Request for Quotation (RFQ) to Transport Service Providers using the GE Vernova templates and following the GE Vernova sourcing rules.
• Analyses the offers, sends the clarification requests to the Service Providers and performs commercial negotiation.
• Ensures that all quotations are complete, compliant and received in due time.
• Presents the price comparison table and technical analysis to the Bid manager (at ITO) / PPLM and Project team (during OTR), and highlight the logistics contingencies, risks and opportunities with the associated mitigation plan.
• Prepares the complete file to be submitted to Logistics Team leader for mentored negotiation when applicable.
• Drive all relevant stakeholders to ensure timely issuance of the Purchase requisition and purchase order to logistics providers during project execution.
• Issues the packing and marking instructions in due course and sends them to the Procurement team.
• Issues the relevant local procedures for importation and/or transport in collaboration with the local logistics team / appointed customs brokers, where required;
• Manages the delivery of equipment up to the place of destination within the schedule defined by the Project.
• Ensures that all shipping documents are properly issued and released timely with accuracy to stakeholders, so that the expected delivery date and payment date are met.
• Ensures that all the international trade regulations & GE Vernova rules are fully respected before shipping.
• Updates the shipping progress report periodically and timely.
• Updates the Logistics cost follow-up tool and advises immediately the PPLM and the logistics team leader in case of deviation during project execution.
• Monitors logistics Risks and Opportunities all along the project life and keep the PPLM and the logistics team leader informed of any change and/or new risk and opportunity.
• Ensures that Service Providers are duly informed about EHS rules and implement them.
• Ensures that the method statement for sensitive operations is issued in timely by the Service Provider, and ensure operations are carried out accordingly.
• Conducts Review Meetings with the Service Provider and share Minutes of Meeting with the PPLM and the logistics team leader.
• Deal with the Service Provider in case of minor deviations from transport contract specifications (non-conformances) and report to the PPLM, Logistics team Leader [and the Region procurement & logistics leader in case of major or repeated deviation].
• Provides Service Provider performance feedback to logistics team Leader.
• Follow all logistics processes & relevant tools usage.