Executive Assistant
Job Description Summary
This role will be based in Quảng Ngãi Province, Dung Quất. You will act as Plant Manager Assistant and Office Administrator.
Job Description
Essential Responsibilities:
1. Executive Support:
o Act as the primary point of contact for the Plant Manager (PM).
o Manage the PM's calendar, schedule meetings, and coordinate with internal and external stakeholders.
o Prepare and edit correspondence, reports, and other documents as required.
2. Administrative Support:
o Collaborate with Admin team to handle a wide range of administrative tasks to ensure the efficient operation of the office.
o Manage office supplies and ensure the office environment is conducive to productivity.
3. Event Organization:
o Assist in the planning and execution of factory events, including meetings, conferences, and team-building activities.
o Coordinate with vendors, manage event budgets, and ensure all logistical details are handled.
Want more jobs like this?
Get jobs in Quảng Ngãi, Vietnam delivered to your inbox every week.
4. Internal Communications:
o Develop and distribute internal communications to keep staff informed about company news, events, and initiatives.
o Manage communication channels to ensure timely and effective information flow within the factory.
5. HR Support:
o Assist the HR department with various paperwork, including employee onboarding, maintaining personnel files, and processing documentation.
o Support HR initiatives and projects as needed.
o Training logistics
o Other tasks are assigned by PM and HR Manager.
Requirements:
• Bachelor's degree
• Proven experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office, and other media tools such as Canva, Capcut, Smartsheet, BuildSmart, ....
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience in a manufacturing or industrial environment.
• Event planning and coordination experience.
• Knowledge of Administrative processes and paperwork.
Perks and Benefits
Health and Wellness
- Health Insurance
- Health Reimbursement Account
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short-Term Disability
- Long-Term Disability
- FSA
- FSA With Employer Contribution
- HSA
- HSA With Employer Contribution
- Fitness Subsidies
- On-Site Gym
- Mental Health Benefits
Parental Benefits
- Adoption Assistance Program
- Family Support Resources
- Birth Parent or Maternity Leave
- Adoption Leave
Work Flexibility
- Flexible Work Hours
- Remote Work Opportunities
- Hybrid Work Opportunities
Office Life and Perks
- Commuter Benefits Program
- Casual Dress
- On-Site Cafeteria
- Holiday Events
Vacation and Time Off
- Unlimited Paid Time Off
- Paid Holidays
- Personal/Sick Days
- Summer Fridays
Financial and Retirement
- 401(K)
- Stock Purchase Program
- Performance Bonus
- Relocation Assistance
- Financial Counseling
- Profit Sharing
Professional Development
- Tuition Reimbursement
- Access to Online Courses
- Lunch and Learns
- Leadership Training Program
- Internship Program
- Associate or Rotational Training Program
Diversity and Inclusion
- Diversity, Equity, and Inclusion Program
- Employee Resource Groups (ERG)
- Unconscious Bias Training
Company Videos
Hear directly from employees about what it is like to work at GE Vernova.