Executive Administrative Assistant - Sales

Job Description Summary

The Executive Administrative Assistant provides high-level administrative support to senior executives and leadership teams. This role is responsible for managing schedules, coordinating meetings, preparing correspondence and reports, handling confidential information, and ensuring smooth day-to-day executive operations. The ideal candidate is highly organized, detail-oriented, discreet, and able to manage multiple priorities in a fast-paced environment.

Job Description

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
• Coordinate internal and external meetings, including agendas, meeting materials, room setup, and follow-up actions
• Prepare and edit correspondence, presentations, reports, and other business documents
• Serve as a point of contact between executives, employees, clients, and external stakeholders
• Screen calls, emails, and other communications, responding or escalating as appropriate
• Maintain confidential files, records, and sensitive information with a high level of discretion
• Track deadlines, action items, and key deliverables for executives
• Support planning and execution of events, leadership meetings, and special projects
• Process expense reports, invoices, and purchase requests as needed
• Organize and maintain office systems, records, and administrative processes
• Assist with onboarding coordination, team communications, and department logistics
• Anticipate executive needs and proactively resolve administrative issues

• Associate's or bachelor's degree preferred, or equivalent work experience
• 5+ years of administrative support experience supporting senior leaders or executives
• Strong proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint

• Experience with calendar management, travel coordination, and meeting support
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Strong problem-solving skills and attention to detail
• Ability to work independently and adapt to changing priorities