Executive Administrative Assistant

Job Description Summary
Reporting to the GE Vernova Wind Services Segment Leader, the Executive Administrative Assistant will provide a range of administrative support to Executive leaders in the GE Vernova Wind organization; Independently execute all assigned responsibilities and effectively balance the needs of multiple leaders and operate as part of a team that works together and provides back-up support to other administrative staff as needed. A high level of integrity in handling confidential information is required.

Job Description

Essential Responsibilities:

• Proactively support the assigned leaders and team by independently executing all responsibilities while successfully balancing the needs of multiple Senior Leadership team members
• Prioritize, maintain, and organize extensive and complex calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange end to end travel schedules, travel itineraries, air, hotel and ground transportation, manage international visa and right to visit documents, reconcile T&L expenses
• Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and make recommendations as needed
• Manage a range of general administrative services including ordering supplies and invoice processing
• Maintain distribution lists, create the draft for organizational announcements and distribute
• Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed
• Manage Workday transactions and pull reports as needed
• Communicate professionally with internal and external persons, at times acting as first point of contact to {functional leader} and/or staff making interactions positive experiences.
• Work proactively and collaboratively to solve for issues
• Handle confidential data and matters discreetly and professionally
• Create and manage purchase orders as needed; manage outgoing shipments as needed
• Maintain gratitude plan with communications for moments that matter (ie major life events for team)
• Basic understanding of key business drivers; uses this understanding to accomplish own work. Good understanding of how work of own team integrates with other teams and contributes to the area.
• May have some autonomy to make decisions within a defined framework. Resolves issues in situations that require good knowledge and judgment within established procedures. Consults more senior team members for issues outside of defined policy/parameters.
• Create PowerPoint presentations for various meetings/help with various staff/plant level projects
• Work as a team player with others
• Special projects as required

• Bachelor's degree or High School diploma and five years' work experience as an executive administrative assistant , or equivalent experience/ knowledge
• Minimum five years' experience in event planning, administrative support, or complex project management or equivalent experience
• Ability to successfully organize and execute details in a fast-paced, ever-changing, environment
• Ability to successfully manage competing priorities
• Highly results driven with exceptional follow through

• Outstanding interpersonal skills
• A collaborative team player yet able to work independently
• Ability to creatively solve problems and drive best outcomes
• Strong PowerPoint/presentation skills