Business Admin and Comms Support

Job Description Summary

Become part of a winning team and help to deliver the Green Energy transition.

Project Support and Co-ordinate internal communications across GE Vernova Stafford.

Work closely with site leaders, HVDC PDG comms relay and the site admin supports to ensure on-brand, consistent distribution of our messaging for all GE Vernova Stafford employees.

Help to plan, organise and execute GSI Stafford site visits / events. Ensuring alignment with global GSI comms and GE Vernova Grid Solutions/Electrification Systems comms.

To support Grid Systems Integration business with events (i.e. quarterly on-boarding, staff summer event etc.) and assist with other general administration tasks as required.

Job Description

Responsibilities:

Update and Maintain 2 x Databases (Achilles and Constructionline)

• Accurate and timeous completion of external databases by using network of contacts within GE Vernova to inform data.
• Checking and maintaining this data as certificates / information expires.
• Request renewal insurance certificates via GE Vernova systems.
• Liaise with Achilles & Constructionline teams to gain full understanding of questions to ensure all data is 100% correct and accurate.
• Create and maintain user access to these sites.

• Set up and maintain log of useful data / information to assist sales colleagues with pre-qualification questionnaires.
• Set up shared log of frequently asked questions and responses.
• Maintain data by regular checking and updating information where required.
• Act as point of contact for all business lines under UKGSL umbrella in relation to commercial activity.
• Act as point of contact for Achilles, Constructionline and other external organisations in relation to UKGSL data / information.

• Raise requisitions for annual membership to various companies (Achilles, Constructionline, IET, BEAMA etc.).
• Keep track of when renewals are due and raise timely requisitions, chasing for approvals, where required, to ensure purchase orders are created and sent to suppliers before memberships expires.

• Support team with organising annual Achilles audit.
• Collating data, making payment for audit and liaising with stakeholders to ensure preparation is done.
• Act as point of contact for all. Set up shared folders for relevant contacts to upload required information.

• Pay for, plan and organise the annual IET dinner event in London (every June).
• Liaise with sales colleagues to gather number of tables required and create generic invitation.
• Chase colleagues and customers for responses to invites and dietary requirements.
• Arrange payment with IET and liaise with their team to ensure event runs smoothly.

• Arrange bi-weekly board meetings.
• Liaise with Oakwood (company secretary) to prepare minutes and supply all relevant information prior to meeting.
• Check calendars of board to ensure quorum available to attend.
• Follow up actions after meetings and pass closure details to Oakwood.
• Support board with ad-hoc requests (for example, provision of documents for notarisation).

• Provide general administration support to Employee Resource Groups (ERG) in Stafford (i.e. Women's network, PRIDE alliance etc.).
• Maintain email distribution list for Women's network group.
• Assist with event planning for ERGs.
• Provide admin support to the facilities team as required, acting as a point of contact, taking messages, chasing colleagues for actions and updating internal customers of progress against work requested.