Administration/Business Support

Job Description Summary

The Grid Systems Integration business in the North & South Europe region is growing so we are looking for someone to work alongside our existing admin team. The role is to aid colleagues in GSI NSE Region with day-to-day operations, helping our team stay organised and efficient. Acting as the main point of contact whilst delivering seamless administration support for over 300 people.

Job Description

Providing general admin support to all colleagues in the Region, reacting to requests quickly and with accuracy. Tasks are wide and varied but will include:

• Support finance team with time critical actions in SAP, Time Control and FMDR systems
• Raise requests for couriers, building issues
• Book rooms / venues and catering for meetings & support larger scale events
• Update visitor system and support non-UK GEV colleagues with travel
• Manage stock of PPE and stationery and raise requisitions to replenish stock
• Support colleagues with system access and trouble shoot / raise tickets when issues occur
• Manage new starters (desk allocation, order IT kit, introductions, account set up, order access badges etc.) and leavers
• Maintain filing systems (digital/physical)
• Act as key user for Time Control system and run reports
• Make travel bookings and expenses claims for colleagues
• Raise ad-hoc requisitions for goods and services on projects and subsequent invoice payment
• Manage floor plan for the office and work with FM team / management to resolve pinch points
• Create and maintain 'how to' / self-help guides for colleagues
• Manage EHS Critical training log for Project Management and Engineering teams, arranging renewal courses when required
• Any other tasks as required by the business

• Ability to multitask and be adaptable
• Excellent communication and organisational skills
• Attention to detail
• Be proficient in Office software (Microsoft Office, etc.)
• Problem-solving
• Time management
• Highly motivated and committed to team's success
• Tenacity to progress issues through to resolution