Administrative Assistant

Shift: 8:00am-5:00pm (Monday-Friday)

Key Responsibilities: Administrative Support

Daily/Weekly Activities:

• Manage and submit service requests through Tririga for Facilities, HR, and Payroll.

• Prepare and distribute weekly reports and maintain accurate documentation.

• Coordinate conference room scheduling and ensure meeting spaces are properly managed.

• Maintain and update email distribution lists for M14, including adding and removing members.

• Administer and support the face recognition clock-in system for new employees.

• Process Kronos updates, including PTO adjustments, timesheet issuance, and HR documentation.

• Oversee inventory management for MRO cabinets and collaborate with the MRO Buyer for replenishment.

• Maintain building layout documentation and ensure accuracy for M14.

• Handle incoming and outgoing mail and ensure timely distribution.

• Arrange domestic and international travel accommodations for staff.

• Manage smock inventory for M14 and ensure availability for employees.

• Maintain and update internal tools and databases as needed.

• Prepare expense reports and assist employees with reimbursement processes.

• Complete monthly P-Card reconciliation and ensure compliance with company policies.

• Coordinate catering and meal arrangements for internal meetings and customer events.

• Provide logistical support for Kaizen workshops and continuous improvement initiatives.

• Assist with planning and execution of campus-wide and sustainability events throughout the year.

• Support managers, supervisors, and employees with administrative needs.

• Maintain 5S standards within the building to ensure a clean and organized workspace.

• Create and manage Excel spreadsheets and PowerPoint presentations for reporting and communication.

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Pay Range (Applicable to California)

$22.14 USD - $30.44 USD Hourly

Job Category
Administration

Is Sponsorship Available?
No

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).

Client-provided location(s): Milpitas, CA

Job ID: Flex-WD211340

Employment Type: FULL_TIME

Posted: 2025-11-11T19:51:50