Senior Executive Assistant

Job Description:

The Role
This role will provide high-quality, personalized, and timely support to the Fidelity Charitable executive leadership team and will perform a broad range of functions to support and contribute to the efficiency of the company. This includes but is not limited to the following:

The Expertise and Skills You Bring

• Administrative skills to provide daily support, while simultaneously working on other broader tasks
• Effectively work in a high volume, fast-paced environment, managing multiple priorities
• Detail-oriented, proactive, and possess strong organizational skills
• Self-starter with a strong sense of ownership who has the initiative to proactively identify and resolve issues and know when to seek clarification or assistance
• Have excellent writing and grammar skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook)

• Proactively manage executive(s) calendar, understand prioritization of meetings and events, and manage and communicate changes effectively.
• Maintain a 'client first' mentality and contribute to an exemplary client experience through all interactions with internal and external stakeholders.
• Ensure the timely, accurate, and confidential execution of requests/tasks.
• Manage and maintain executives' schedules (e.g., schedule meetings, and make travel and accommodation arrangements).
• Track daily expenses and prepare weekly, monthly or quarterly reports as required.
• Prepare documents for internal and external communications using MS Office (e.g., memos, letters, invoices, financial statements, presentations, emails, reports, and other documents as required).
• Build and maintain relationships with business partners across Fidelity as well as external clients and vendors as needed.
• Undertake/participate in ad hoc projects as directed by management.
• Coordinate logistics of large internal and external meetings and events (food, rooms, AV, hotel room blocks, etc.).
• Attend team meetings and cover for team members when absent.