Executive Assistant

Who are we?

Equinix is the world's digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.

A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future.

A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact. You'll work across teams, influence key decisions, and help shape the path forward. You'll find belonging, purpose, and a team that welcomes you-because when you feel valued, you're empowered to do your best work.

Job Summary

We are seeking a talented and enthusiastic professional for the role of Executive Assistant. The successful candidate will thrive in a dynamic high-paced environment, be proactive and resourceful, and have a customer service mentality. The Executive Assistant will be a strong team player who demonstrates exceptional attention to detail, solid organizational and communication skills, and experience managing competing priorities on a daily basis.

Responsibilities

• Manage calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner

• Act as the point of contact between the supported executives and internal or external colleagues

• Build and leverage collaborative relationships with other Executive Assistants across the company

• Prepare, review, and track expense reports

• Manage purchase orders and approve invoices for payment

• Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items

• Plan and organize special events

• Coordinate special projects as needed

• Support department-wide events and initiatives

• Demonstrate discretion and a commitment to maintain confidentiality at all times

• Other ad hoc duties as assigned

• 5+ years' work experience performing tasks similar to those above in a global corporate environment

• 5+ years supporting senior executives

• Advanced proficiency in Microsoft applications including Word, Excel, PowerPoint and Outlook (Microsoft Visio, Teams, SharePoint, preferred)

• Ability to prioritize and re-prioritize in a fast-paced environment with little oversight

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Proactive problem-solving and strong decision-making skills

• Excellent written and verbal communication skills

• Experience working in a culturally diverse and global company preferred