Senior Executive Assistant

The Impact you will have in this role:

The Internal Audit Department (IAD) is seeking a highly organized, proactive Executive Assistant (EA) to provide high-touch administrative and operational support to four Managing Directors: one (1) General Auditor (GA) in charge of IAD, and three (3) Deputy General Auditors (DGA) that report to the GA. The ideal candidate excels at managing multiple priorities, communicating professionally and anticipating the needs of senior leaders in a highly confidential environment. This position plays a critical role in ensuring seamless support behind the scenes in a dynamic audit environment. Professional level administrative and operational support to four Managing Directors: one (1) General Auditor (GA) in charge of IAD, and three (3) Deputy General Auditors (DGA) that report to the GA.

Your Primary Responsibilities:

Executive Support & Calendar Coordination:

• Compliance with Internal Audit standards, particularly regarding regulated or sensitive information (e.g., regulatory examinations).
• Proactively manage complex, multi-executive calendars with strong attention to accuracy, prioritization, and conflict resolution.
• Ensure executives are prepared for all engagements through timely briefings and organized documentation.
• Coordinate high-visibility meetings with EC members, senior stakeholders, and internally - proactively handle agendas, materials, logistics, and follow-up actions as needed.
• Establish and maintain professional working relationships with other Executive Assistants in DTCC.
• Coordination on tasks and projects with IAD Chief of Staff.

Operational & Departmental Support:

• Process timely expense reports, manage travel arrangements and carry out other administrative responsibilities.
• Assist with editing Internal Audit organizational charts, seating plans, and SharePoint folders.
• Main strong working relationships with various support functions, including technology, facility, and HR to facilitate seamless periodic and ad hoc requests including onboarding of new team members, logistics, conference space, AV support, and building services requests.
• Contact for questions, ensure completion, and communicate resolution.

Communication:

• Ensure smooth and efficient communication within IAD, either self-directed or at the request of the MDs, including communication between executives, teams, and across IAD.
• Primary contact on behalf of all the Managing Directors as needed, including registering, welcoming and accompanying visitors at the DTCC JC office.
• Edit confidential correspondence or presentations and ensure accuracy.

NOTE: The Primary Responsibilities of this role are not limited to the details above.

Qualifications:

• Work experience required
• Bachelor's or Associate's degree preferred

Talents Needed for Success:

• Minimum 5 years of executive assistant experience, specifically multi-leader support. interacting with senior leadership in financial services or other highly regulated environments.
• Strong proficiency in Microsoft Office Suite, CoPilot, Teams, SharePoint, and related productivity tools including exceptional communication, writing, and interpersonal skills.
• Proven ability to manage multiple priorities with accuracy, professionalism, and discretion.
• Demonstrated ability to anticipate needs and operate proactively in a professional environment.
• Strong organizational skills to manage competing agendas and priorities.

The salary range is indicative for roles at the same level within DTCC across all US locations. Actual salary is determined based on the role, location, individual experience, skills, and other considerations. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

About Us

With over 50 years of experience, DTCC is the premier post-trade market infrastructure for the global financial services industry. From 20 locations around the world, DTCC, through its subsidiaries, automates, centralizes, and standardizes the processing of financial transactions, mitigating risk, increasing transparency, enhancing performance and driving efficiency for thousands of broker/dealers, custodian banks and asset managers. Industry owned and governed, the firm innovates purposefully, simplifying the complexities of clearing, settlement, asset servicing, transaction processing, trade reporting and data services across asset classes, bringing enhanced resilience and soundness to existing financial markets while advancing the digital asset ecosystem. In 2024, DTCC's subsidiaries processed securities transactions valued at U.S. $3.7 quadrillion and its depository subsidiary provided custody and asset servicing for securities issues from over 150 countries and territories valued at U.S. $99 trillion. DTCC's Global Trade Repository service, through locally registered, licensed, or approved trade repositories, processes more than 25 billion messages annually. To learn more, please visit us at www.dtcc.com or connect with us on LinkedIn , X , YouTube , Facebook and Instagram .

DTCC proudly supports Flexible Work Arrangements favoring openness and gives people freedom to do their jobs well, by encouraging diverse opinions and emphasizing teamwork. When you join our team, you'll have an opportunity to make meaningful contributions at a company that is recognized as a thought leader in both the financial services and technology industries. A DTCC career is more than a good way to earn a living. It's the chance to make a difference at a company that's truly one of a kind.

Learn more about Clearance and Settlement by clicking here .

About the Team

The Internal Audit Department's (IAD) mission is to deliver independent assessments of the organization's overall control environment and to promote proactive risk identification and mitigation.

Client-provided location(s): Jersey City, NJ

Job ID: DTCC-212742

Employment Type: FULL_TIME

Posted: 2026-02-10T19:25:31