Governance Administrator

Role: Governance Admin

Location: Belfast, Northern Ireland

Contract: Permanent

Closing Date: 3rd December 2025

About us

With over 200 brands sold in nearly 180 countries, we're the world's leading premium drinks company. Bring your passion and use your curiosity as you explore, collaborate, and innovate to build brands consumers love. Together with passionate people from all over the world, you'll test new ideas, learn and grow, and unlock a brighter, more exciting future.

Join us to create a career worth celebrating.

About the Function-

Our Supply Chain and Manufacturing team are problem-solvers, sourcing, producing, and delivering our much-loved brands to delight customers around the globe. Over half of Diageo's 30,000+ people work in Supply Chain and Manufacturing. It's an intricate and sophisticated operation that's the product of logistical, manufacturing, and technical collaborations.

• Maintain and control all documentation relating to ISO9001, FSSC22000, Environmental and H&S management systems.
• Coordinate reviews, updates and version control of BMS documentation.
• Deliver training and feedback on document control procedures and ensure compliance across the site.
• Support and participate in the internal audit schedule, including gap analyses and audit evidence preparation.
• Act as EQMS administrator for the Belfast site, ensuring all content is accurate and compliant.
• Manage Governance & Training Purchase Orders (KDR), including annual blanket POs, vendor liaison, Coupa Approver Matrix updates (JML), SAP/Coupa/Newgen/Concur navigation, and purchase card responsibilities.
• Manage PPE ordering processes and temporary labour PO reconciliation (Guidant).
• Track and reconcile utility invoices, manage disputes, and support finance with GR verification.
• Support technical processes including liquid specification generation, process spec updates, Brewery Analytical Reporting, Best Before summaries, Daily Taste Panel and COSHH assessments.
• Lead IAI retention and document disposal processes (CARM Control C0035), including coordination with Iron Mountain and SharePoint management.
• Support ISO and FSSC audits through evidence preparation and system updates.
• Order stationery and sundries and manage site archiving activities.

• Experience working in a governance, compliance, auditing, quality or document control environment.
• Strong understanding of ISO9001, ISO14001, FSSC22000 or similar management systems (or the ability to learn quickly).
• Proven ability to manage documentation, version control, audits and compliance processes.
• Strong IT literacy, with experience in systems such as EQMS, SAP, Coupa, Newgen or Concur.
• Ability to manage purchase orders, vendor interactions, and financial reconciliation processes.
• Excellent prioritisation, organisational and communication skills.
• Ability to train and support others in document management procedures.
• Strong problem-solving skills and a continuous improvement mindset.
• High level of attention to detail, accuracy and confidentiality.

• Reliable, methodical and structured in your approach.
• Able to influence and guide others on compliance expectations.
• Comfortable working with auditors, suppliers and regulatory bodies.
• Confident handling sensitive and commercially important information.
• A team player who builds trust and delivers consistently.