Executive Assistant

About this role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support across multiple functions. This role requires exceptional multitasking abilities, attention to detail, and a high level of discretion. The ideal candidate will be responsible for managing complex calendars, coordinating travel and expenses, handling petty cash, supporting meetings and events, and executing various ad hoc tasks.

Key Responsibilities:

1. Calendar Management

Coordinate and manage complex calendars across multiple departments or executives.

Schedule internal and external meetings, ensuring optimal time management and minimal conflicts.

Proactively anticipate scheduling needs and adjust appointments as priorities shift.

2. Travel & Expense (T&E) Management

Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.

Prepare and process expense reports in a timely and accurate manner.

Ensure compliance with company travel and expense policies.

3. Petty Cash Control

Maintain and reconcile petty cash funds.

Track expenditures and ensure proper documentation and approvals.

Prepare regular petty cash reports for finance or audit purposes.

4. Meeting & Event Support

Organize logistics for meetings, including venue booking, catering, materials preparation, and technical setup.

Take meeting minutes and follow up on action items as needed.

Assist in planning and executing internal events, team offsites, and corporate functions.

5. Ad Hoc Administrative Tasks

Provide general administrative support such as document preparation, filing, and correspondence.

Assist with special projects and cross-functional initiatives.

Serve as a liaison between departments and external stakeholders.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
• Ability to handle confidential information with discretion.
• Flexible, resourceful, and able to work independently or as part of a team.
• Preferred Qualifications:
• Experience supporting multiple executives or departments.
• Familiarity with expense management systems (e.g., Concur, SAP).
• Event planning experience is a plus.

Working with Us

Celebrating our inclusive and diverse culture is core to Diageo's purpose of "celebrating life every day everywhere". This purpose is, in itself, inclusive in nature, as it values everybody irrespective of background, disability, religion, gender identity, sexuality or ethnicity.

We know that for our business to thrive and for Diageo to realize its ambition, we depend on having diverse talent with a range of backgrounds, skills and capabilities in each of the 180 countries in which we operate and to reflect our broad consumer base. We view diversity as one of the key enablers that helps our business to grow and our values, purpose and standards set the conditions for us to respect the unique contribution each person brings.

About Us

From Arthur Guinness to Johnnie Walker, our business was founded on people of great character and in 250 years, nothing's changed. We're the world's leading premium alcohol company. Our brands are industry icons. And our success is thanks to the strength of our people, in every role. It's why we trust them with our legacy. And it's why we reward them with the career-defining opportunities that they deserve.

Our ambition is to create the best performing, most trusted and respected Consumer Products Company in the world. To achieve these, we need the world's very best people.

We're looking for people with creativity, boldness and a sense of purpose to take Diageo and our timeless, pioneering brands to the next level.

Feel inspired? Then this may be the opportunity for you.

Client-provided location(s): Taipei, Taiwan

Job ID: Diageo-JR1120808

Employment Type: FULL_TIME

Posted: 2025-12-04T19:01:23