Assistant Manager - Legal Administration

Job Title: Assistant Manager - Legal Administration

About the Function:

We're legal experts, understanding the complex laws that surround our business and our much-loved brands. Our Legal team are responsible for a range of legal challenges, from Corporate and Intellectual Property to Merger & Acquisitions and Compliance.

We're always seeking new and creative ways to take on the evolving challenges that today's commercial world presents. Our talented colleagues around the world are not just outstanding lawyers but also brilliant communicators and advisors. Whatever your skill as a lawyer, your distinct and valuable perspective will be celebrated and nurtured in our inclusive culture.

About the role:

• Support with the drafting, negotiation of legal contracts, notices and maintenance of legal templates, legal clause libraries, and internal playbooks - capturing learnings from negotiations and legal / sector developments
• Track contracts through intake, review, approval, execution, and storage using contract lifecycle management (CLM) process and tools, ensuring version control and audit-ready records
• Log and oversee contract variations, change requests and claims, ensuring they are resolved efficiently
• Support IP administration including tracking ownership, licences, and filings, maintaining required documentation, and coordinating with counsel and internal teams on instructions, deadlines, and submissions.
• Maintain IP registers, contract repositories, and legal records, including ensuring completeness, version control, and audit-ready filing (e.g., executed agreements, notices, approvals, and supporting documentation)
• Support in litigation matter tracking & corresponding management of the litigation tool including cost management
• Provide guidance to external counsel and managing documentation including invoice review and handling
• Provide day-to-day support to the legal team, including triaging requests, and coordinating with internal and external stakeholders to meet deadlines.
• Handle general legal administration to ensure processes run smoothly, including invoice processing for external counsel and costs tracking - maintaining organised, searchable records.

• Bachelor's degree; LLB; (LLM or diploma is IPR is preferred) with 1-3 years PQE
• Experience with managing IPR and litigation workflows
• Working knowledge of IP laws, legal drafting of contracts & notices
• Prior working experience in law firms or in-house IP departments of multinational companies is a plus
• Strong skills in Microsoft Excel and PowerPoint
• Proficiency with Adobe Acrobat Pro and DocuSign