Project Coordinator - Procurement

The Project Coordinator - Procurement applies developing business process and project management skills within an area of business or technical specialty. This role manages small portions of well-defined projects and provides administrative, analytical, and logistics support to the project team and Project Manager. The incumbent supports procurement-related projects by coordinating schedules, tracking deliverables, managing project documentation, and assisting with reporting, automation, and data analysis activities to ensure successful project execution.

Key Responsibilities

• Support procurement and cross-functional project activities by coordinating schedules, deliverables, documentation, and communication across stakeholders.
• Serve as a resource for project teams by applying foundational project management knowledge and business understanding.
• Identify, track, and coordinate resolution of project issues and risks in collaboration with stakeholders and project teams.
• Monitor project progress and communicate project status updates to the Project Manager and relevant teams.
• Assist in project planning activities including timeline creation, budget tracking, reporting, and resource coordination.
• Maintain project records, databases, trackers, meeting notes, and project documentation to ensure accuracy and compliance.
• Support project risk management activities using quality and project management tools to identify and mitigate potential risks.
• Contribute to continuous improvement initiatives by documenting lessons learned and sharing best practices with teams.
• Analyze procurement and project data to support reporting, decision-making, and operational efficiency.
• Develop and maintain automation tools, dashboards, and reports using Excel, macros, and other digital tools.
• Support process improvement and workflow optimization initiatives within procurement operations.
• Collaborate effectively with internal and external stakeholders to ensure timely completion of project deliverables.

• Minimal level of relevant work experience required.
• Experience in project coordination, procurement support, reporting, or operations support will be an added advantage.

• Values differences - Recognizes the value that diverse perspectives and cultures bring to the organization.
• Communicates effectively - Develops and delivers clear communication tailored to different audiences.
• Customer focus - Builds strong customer relationships and delivers customer-centric solutions.
• Manages complexity - Effectively interprets and solves problems involving complex or high-volume information.
• Manages conflict - Handles conflict situations constructively and professionally.
• Plans and aligns - Prioritizes and organizes work to meet commitments aligned with organizational goals.
• Resourcefulness - Secures and utilizes resources effectively and efficiently.

• Project Issue and Risk Management
• Project Resource Management
• Project Schedule Management
• Project Scope Management
• Data analysis and reporting skills
• Strong organizational and coordination abilities
• Attention to detail and problem-solving skills

• Excellent automation skills, data handling, and macro creation in Microsoft Excel.
• Proficiency in MS Office tools and reporting applications.
• Knowledge of Power BI and Power Apps will be an added advantage.

• Working Hours: 12:30 PM to 9:30 PM.

• College, university, or equivalent degree required.
• This position may require licensing for compliance with export controls or sanctions regulations.