Administrative Associate - Level IV - Manufacturing

DESCRIPTION

Job Summary:

We are looking for a talented Administrative Associate to join our team in Columbus, IN. This employee will act as an extension of senior management ensuring a positive customer experience while being the representative of senior management to others. They will provide administrative support and perform numerous duties including scheduling, writing correspondence, emailing, overseeing visitors, routing callers and answering questions and requests.

In this role, you will make an impact in the following ways:

• Anticipates the needs of senior management and manages his/her schedules.
• Arranges and coordinates travel arrangements including expense reports and visa/passport requirements.
• Gathers, compiles, verifies and analyses information for management' use in documents such as memos, letters, reports, speeches, presentations and news releases.
• Facilitates smooth communication between senior management and coworkers and between senior management and external parties such as media, customers, vendors and the public.
• Maintains the security and confidentiality of management' records and files.
• Monitors, reviews and approves standard expenditures to ensure the activities of the office are conducted within established budgets.
• Reports required information on a regular basis as assigned (e.g. monthly).
• Performs various tasks using independent judgement and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Act as formal resource for colleagues with less experience.
• Completes other activities for senior management upon request and/or as required.

• Ability to communicate clearly across multiple modes (written, verbal, visual) and tailor messages to diverse audiences, while valuing different perspectives and cultures.
• High energy and action orientation to tackle challenges quickly, combined with strong planning and prioritization skills to align work with organizational goals.
• Build and maintain strong relationships internally and externally, deliver solutions that meet customer needs, and hold yourself and others accountable for commitments.
• Comfort with interpreting qualitative and quantitative data, applying problem-solving frameworks, and presenting insights through clear, visual storytelling (reports, dashboards) to enable data-driven decisions.

• Lead EEEC engagement for the site
• Lead and participate in varying committees promoting site cohesion and environment
• Organize for site visits
• Organize site staff agendas
• Active role in safety administrative tasks with dotted line to HSE Lead
• Reporting
• HSE communications
• Strategic Initiatives