Administrative Associate - Level III - Sales

DESCRIPTION

Job Summary

Coordinates documents, gathers information, and inputs data related to assigned administrative support duties for a team, department, function, or organizational group. Provides operational, documentation, and coordination support with a limited degree of supervision.

Knowledge/Skills: Fleet Management and Secondary Sales (preferred).

Key Responsibilities Administrative & Documentation Support

• Provides administrative support by conducting research, preparing statistical reports, and handling routine to complex information requests.
• Gathers, compiles, verifies, and accurately enters information into reports, presentations, forms, databases, and spreadsheets.
• Performs data collection, data entry, and generates various departmental reports.
• Prepares correspondence, manages visitor interactions, arranges conference calls, and schedules meetings.

• Responds to or redirects routine to complex inquiries from internal and external stakeholders, ensuring prompt and accurate communication.
• Integrates customer perspective in the preparation of sales and fleet-related content to support business outcomes.

• Prepares documentation for payment requests for vendors, suppliers, and third parties.
• Submits payment documentation into accounting systems and responds to related inquiries from accounts payable or payees.

• Documents, updates, and maintains departmental policies, processes, and procedures.
• Participates in departmental business improvement initiatives and projects as required.
• Performs a variety of routine to moderately complex administrative tasks in alignment with organizational procedures.

• Acts as an informal resource for colleagues with less experience by providing guidance and sharing best practices.
• Supports fleet management and secondary sales activities through accurate documentation, reporting, and administrative coordination.

• High school diploma, secondary education certificate, or equivalent experience as permitted by regulations.
• This role may require licensing for compliance with export controls or sanctions regulations.

• Values Differences - Appreciates diverse perspectives and cultures.
• Action Oriented - Tackles challenges with energy and enthusiasm.
• Communicates Effectively - Delivers clear, audience-specific communication.
• Customer Focus - Builds strong customer relationships and delivers customer-centric solutions.
• Ensures Accountability - Holds self and others responsible for meeting commitments.
• Plans and Aligns - Prioritizes effectively to meet organizational goals.

• Data Analytics - Interprets and communicates quantitative/qualitative data to enable informed business decisions.
• Data Communication & Visualization - Presents insights visually through dashboards and reports.
• Project Schedule Management - Uses scheduling tools to ensure timely completion of tasks.
• Adapts to Target Audience - Explains complex information in a clear, usable manner.
• Integrates Customer Perspective - Develops content and processes aligned with customer needs and business goals.

• Requires significant relevant work experience or specialized administrative skills gained through education, training, or on-the-job exposure.
• Experience in fleet management or secondary sales support is preferred.