Administrative Associate

Job Summary:

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.

We are looking for a talented Administrative Associate to join our Distribution Business in Coburg, OR.

In this role, you will make an impact in the following ways:

• Opening, updating, and invoicing shop work orders.
• Providing administrative support through data entry, reporting, and document management.
• Responding to customer, vendor, and internal inquiries in a timely and professional manner.
• Scheduling meetings, preparing correspondence, and coordinating departmental activities.
• Processing vendor payments and maintaining accurate records within company systems.
• Supporting continuous improvement projects and maintaining departmental procedures.
• Partnering with teammates to ensure smooth day-to-day shop and administrative operations.

• Experience in administrative, service administrator, or customer support roles.
• Strong organizational skills with the ability to manage multiple priorities.
• Experience with work order management, invoicing, and documentation.
• Proficiency with Microsoft Office, databases, spreadsheets, and business systems.
• Strong communication and customer service skills.
• Ability to work independently while supporting a collaborative team environment.
• Experience supporting shop operations, service departments, or maintenance environments is preferred.
• High attention to detail and accuracy when handling data, reports, and records.