Administrative Assistant, Pooled Admin x2

Your Role

x2 Pooled Administrative Assistants

Under the direction of the Administrative Team Lead, the Administrative Assistant provides pooled administrative support to ensure smooth daily operations for the R&D function. This role involves managing calendars, coordinating travel, organizing meetings, and preparing documents and reports. The assistant serves as a key point of contact for internal and external stakeholders, handles correspondence, maintains filing systems, and supports onboarding activities. Strong organizational skills, attention to detail, and proficiency in MS Office are essential for success in this position.

This role reports to the Administrative Team Lead.

Your Responsibilities

• Administrative Support: Manage calendars, schedule meetings across multiple time zones, prepare agendas, reserve meeting rooms, and arrange catering when needed. Coordinate with other administrative staff and attendees to confirm availability
  
• Event & Project Coordination Plan and manage special projects and events, including global meetings and project-related sessions. • Arrange facilities, catering, invitations, and travel for internal and external participants. • Monitor and control event budgets. • Prepare visual presentations and meeting materials as needed
  
• Meeting Support: Organize and support leadership meetings, including preparing materials, recording minutes, and tracking action items
  
• Project Support: Collect and organize data for projects, follow up on outstanding items, and act as liaison between teams
  
• Visitor Coordination: Greet visitors, manage access, and ensure appropriate arrangement
  

Your Skills & Experience

• High School Diploma or equivalent vocational or technical training. Bachelor's degree or Technical College degree a plus
  
• 1-2+ years' administrative support experience preferably in within pharmaceutical industry
  
• Technical Proficiency: Skills in Microsoft Office Suite and ability to learn systems / databases
  
• Time Management: Demonstrated time management and organizational skills with the ability to effectively prioritize tasks
  
• Ability to manage several ongoing activities and work indepently or as part of a team
  
• Detail oriented
  
• Strong customer service focus with the ability to work with different stakeholders
  

Closing date for applications, 5pm Monday 12th January 2026.

While this role is advertised as full-time we are open to part-time/job-share arrangements and encourage interested candidates to apply.

About CSL Behring

CSL Behring is a global biotherapeutics leader driven by our promise to save lives. Focused on serving patients' needs by using the latest technologies, we discover, develop and deliver innovative therapies for people living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. We use three strategic scientific platforms of plasma fractionation, recombinant protein technology, and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives.

CSL Behring operates one of the world's largest plasma collection networks, CSL Plasma. Our parent company, CSL, headquartered in Melbourne, Australia, employs 32,000 people, and delivers its lifesaving therapies to people in more than 100 countries.

To learn more about CSL, CSL Behring, CSL Seqirus and CSL Vifor visit https://www.csl.com/ and CSL Plasma at https://www.cslplasma.com/.

Our Benefits

For more information on CSL benefits visit How CSL Supports Your Well-being | CSL.

You Belong at CSL

At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future.

To learn more about inclusion and belonging visit https://www.csl.com/careers/inclusion-and-belonging

Equal Opportunity Employer

CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, please visit https://www.csl.com/accessibility-statement.

Client-provided location(s): Ballarat, Australia

Job ID: CSL_FGB-R-266625

Employment Type: FULL_TIME

Posted: 2026-01-05T23:31:11