Executive Assistant, Events & Communication - Oakville, Ontario

Job ID: 524454

Position Title: Executive Assistant, Events & Communication - Oakville, Ontario

Employment Type: Permanent, Full-time

Hiring Manager: Ryan Farrish

Recruiter: Chetan Gandhi

Compensation: $90,000 per year + discretionary annual target bonus at 5% - 7.5%

Dufferin Construction is hiring a Executive Assistant, Events & Communication - Oakville, Ontario !

Why This Opportunity?

This position gives you the chance to grow your career while taking on work that matters. You'll have the opportunity to deepen your expertise, learn new skills, and contribute to initiatives that make a real impact on our business. It's a role where your experience is valued, your ideas are heard, and your development is supported. We want you to succeed and continue building your future here at CRH Canada.

Based out of the Dufferin Construction office located in Oakville, ON and working under the direction of the Vice-President, Construction the Executive Assistant, Events & Communications is responsible for providing administrative support services, including oversight of front office and supervision of direct report. This role will also responsible for the following:

Job Responsibilities:

• Provide direct administrative support to the Vice President and other members of the Senior Management team as requested.
• Prepare high quality presentations and draft reports; conduct research and compile data and graphics and ensure branding and content is grammatically correct, adjusting as necessary.
• Prepare travel schedules, book travel arrangements, and make reservations.
• Coordinate the logistical aspects of executive team programs such as meetings, special projects, and social/business functions and events, including preparation of agendas, meeting rooms, management of guest list and invitations, booking of facilities and vendors and other arrangements as necessary.
• Complete expense reports, pay invoices, and other monetary duties.
• Main point of contact to for inbound telephone calls, e-mails, and visitors to the executive offices; Refer and/or redirect calls, e-mails, or visitors as applicable.
• Prepare correspondences, including letters, emails, meeting minutes, PowerPoints, interoffice correspondences, etc.
• Set up and maintain paper and electronic filing system including photo image database/archive used to support events and communications.
• Adhoc reporting as required to support Company initiatives.
• Perform additional tasks and participate in special projects, including the launch of Company-wide initiatives as required.

• Post-Secondary degree or diploma in Business Administration or related field.
• 5+ years of related administrative experience, including a minimum of 2 years in a general office management role, with experience in event coordination for a mid-sized organization.
• Excellent oral and written communication skills.
• High level of proficiency in Microsoft Excel, Word and PowerPoint.
• Superior time management skills, multitasking skills, and the ability to prioritize tasks with a strong sense of urgency under minimal supervision.
• Ability to work in a fast paced, multi-disciplined environment.
• High level of sound and independent judgment, reasoning, and discretion with excellent troubleshooting skills.
• Ability to collaborate with internal stakeholders including Corporate Communications.
• Ability to travel across the GTAA is required to support site-based initiatives as required.
• Must have a valid 'G license with reliable transportation