Contracts Administrator

Job ID: 524231

P.J. Keating Company, a CRH company, is a leading manufacturer of aggregate and HMA products and Paving and Construction in Massachusetts and Rhode Island. We operate aggregate and Hot Mix Asphalt (HMA) production facilities in Acushnet, Dracut, and Lunenburg, Massachusetts as well as Cranston, Rhode Island. Our modern facilities, veteran paving crews, experienced construction management team and large investment in plants and equipment make us one of the largest and most efficient producers in the state of Massachusetts as well as one of only two RIDOT approved stone suppliers in the state of Rhode Island.

Are you looking for opportunities and benefits of a large corporation with a small company feel? Then P.J. Keating Company and CRH is the company for you! If you're up for a rewarding challenge, we invite you to take the first step and apply today!

Position Overview

The Contract Administrator will aid the Contracts Manager by overseeing and managing the entire process surrounding construction projects. This includes but is not limited to managing bids, contracts and maintaining construction project records, and financial accounting duties.

Key Responsibilities (Essential Duties & Functions)

• In the office 5 days per week.

• Oversee the bidding processes

• Review contracts highlighting all terms and requirements for a project and assisting with other project-related documentation required for bids, contracts and projects.
• Maintain all documents and records pertaining to the construction contract process in a manner that complies with record-keeping best practices.
• Prepare various construction contract documents including contracts, purchase orders, and change orders.
• Review reports for accuracy.
• Review and process project invoicing; reviewing quantities, verifying subcontractor quantities and payments, reviewing projects profit and losses and various other reports for accuracy
• Establish and maintain spreadsheets, logs, etc. related to tracking construction contract documents i.e., daily crew tonnages, jobs, police details, etc.
• Assist with monthly financial reporting.
• Setup projects by exporting from B2W and importing to ViewPoint.
• Assist Project Managers, Superintendents, Estimators, and MassDOT resident engineers.
• Various other duties as assigned or required by the Contracts Manager.

• High attention to details and able to be multi-functional and tasks related to
• Basic accounting and financial knowledge
• Display a professional and courteous attitude to co-workers, supervisors, and public always.
• Ability to interact with sub-contractors, other employees, state resident engineers and different levels of management.
• Good working knowledge of Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Developed analytical and problem-solving abilities
• Comfortable working with several different computer software and programs.
• Self-motivation and ability to work with minimal supervision.
• Must be able to work in a fast-paced environment in a team-orientated atmosphere.
• Priority emphasis and strong time management skills.

• Previous construction, contracts, loan processing or underwriting experience preferred, but not required.

• This position pays and hourly range of $28-38 an hour
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion