Event Operations Manager - 11147

Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins.

Why join Coupa?

• Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend.
• Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence.
• Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other.

Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa.

The Impact of an Events Marketing Manager at Coupa:

We are seeking a results-driven Events Operations Manager with expert-level planning and organizational skills to serve as the operational backbone of our global events team. This is a hands-on role for a project management specialist who maintains a meticulous approach to complex logistics and administration. We are looking for a practitioner who takes direct ownership of the daily tactical delivery required to translate high-level strategy into seamless, high-impact event experiences across our entire portfolio, including Inspire, SKO, World Tours, and Executive Summits.

What You'll Do:

• Assist the Global Strategic Events team in the logistical and administrative aspects of end-to-end event planning, including venue research, vendor coordination, budget tracking and execution
• Contribute to the maintenance of event databases, documentation, and file management
• Maintain master project plans in Asana and other project management tools, ensuring all stakeholders meet critical milestones and deadlines across multiple workstreams.
• Own the full lifecycle of procurement and financial administration, including vendor setup, PO creation, invoice reconciliation, and budget tracking.
• Collaborate with internal teams to ensure seamless coordination and integration of event activities with broader marketing and business initiatives.
• Provide on-site support during events, assisting with set-up, registration, and attendee engagement.
• Assist in post-event activities, such as attendee feedback collection and event performance analysis.

• 5+ years of direct experience in event operations or project management within a fast-paced B2B tech environment.
• Bachelor's degree in Marketing, Hospitality, Business Administration, or related field
• Advanced proficiency in project management software (Asana) and event technology stacks (e.g., Cvent, RainFocus or Swoogo).
• Exceptional organizational skills with a demonstrated ability to manage hundreds of moving parts simultaneously with rigorous attention to detail.
• Enthusiastic and proactive approach to work, with a willingness to learn and grow in a fast paced industry
• Willingness to travel (up to 25%) to support the global execution of our event portfolio.