Senior Executive Assistant

We are seeking a dynamic Senior Executive Assistant to support one of our C-Suite Leaders in Dublin, CA. The ideal candidate will have a strong administrative background, the ability to coordinate multiple competing priorities, and a polished, professional and positive attitude. This role will also lead the organization and coordination of related projects with our other Executive Assistants across the business.

In this role you will...

• With a primary responsibility of supporting the C-Suite Leaders, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Manage professional and personal scheduling for the C-Suite Leader, including agendas, mail, email, calls, travel arrangements, customer management, and other company logistics
• Plan and orchestrate work to ensure the senior executives' priorities are met, organizational goals are achieved, and best practices are upheld

• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Preparing detailed travel and expense reports, reconcile corporate card accounts and follow through/follow-up on report
• Partner with Communication teams to support company messaging while liaising with internal and external executives on various projects and tasks creating ad-hoc reports and presentations on an as-needed basis
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Interface with employees, vendors and clientele of all level
• For Executive-led meetings and, as requested, for board meetings
• Prepare and distribute agenda in advance
• Arrange staff meeting including facilities, connection tools, and action minutes

• Live local to Dublin, CA and willing to work in office 3+ days a week.
• 7+ years executive level administrative support experience, C-level preferred
• A bachelor's degree from an accredited university/college or equivalent work experience
• Experience overseeing budgets and expenses
• Experience developing internal processes and organizational systems
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences
• Exceptional writing and grammar skills
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment
• Consideration for privacy and security obligations

• Experience supporting C-level