Regional Administration Lead

JOB DESCRIPTION

Facilities Regional Administration Lead

Location: Bristol, London or Edinburgh (Hybrid)

In this position, you'll be based in either the Bristol, London, or Edinburgh office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at computershare.com/flex

We give you a world of potential

Within the Facilities team we manage the real estate strategy and transactions, together with workplace projects and facilities operations and for all premises occupied by Computershare. The team manage the global real estate portfolio and associated facilities services that support key stakeholders and their lines of business across regions of North America, EMEA and APAC.

• Establish and maintain regional adoption of global operational policies and procedures, playbooks, standards, to promote good internal governance and external compliance with local authorities.
• Provide the Regional Head of Facilities with admin support to ensure compliance with company and function owned policies and processes and gathering relevant data and to organise same to collate draft business cases for capital expenditure projects, property proposals and operational changes.
• Be the Regional Subject Matter Expert 'Super User' for all key data management compliance for key databases and operational processes such as ESG reporting, real estate data, health and safety data, Facilities Portal Page, rental payments processes, purchase orders processes and for other key databases and operational processes as required.
• Support the Regional Facilities Manager by providing training and coaching to the Facilities Management team in the purpose, accuracy and timely gathering and input of key data, monitoring their compliance periodically.
• Foster continuous improvement, best practice, compliant, efficient, and cost-effective facilities operations, whilst establishing trust and confidence with key business and internal departmental stakeholders.
• Draft and circulate meeting agendas and take minutes/actions on regional facilities related activity such as project meetings, stakeholder meetings and quarterly H&S committee meetings.
• Support the wider facilities management team with administration tasks as requested and collaborate with the Global Health and Safety Administrator to ensure the region is delivering on the requirements of the global Health and Safety program.

• Excellent understanding of Facilities operations and real estate portfolio management.
• Good understanding of developing policies and procedures as they relate to operation and compliance.
• Experience in a large corporate firm conducting Facilities operations and governance.
• Able to communicate and influence debate across small and large groups and develop a strong rapport with team members across the organisation.
• Attention to detail, evaluative judgement based on best practice and previous experience.
• Can resolve problems and able to probe for further information or a greater understanding of the problem and makes rational judgements from the available information and produces workable solutions to problems.
• Will build trusted internal relationships with Global Finance COO, Global Business Unit Heads and Executive teams, and wider Facilities team.