Meeting Services Specialist

JOB DESCRIPTION

Location: Bristol, UK (Hybrid) -12 Month Fixed Term Contract

In this position, you'll be based in the Bristol office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at computershare.com/flex.

We give you a world of potential

A fantastic opportunity for the position of Meetings Services Specialist has now become available in the Computershare Corporate Services Bristol business unit to assist with the liaison with client managers and other internal departments in preparing and managing company meetings, including organising meetings and associated tasks including document production, SCRIP system meeting set up and associated electronic shareholder voting options, reporting of meeting voting figures and personnel and technical support in attendance at certain meetings when required.

• Prepare Meeting documents, system set up and provide final meeting figures before the meetings are carried out
• First point of contact for the Client Managers across Registry and Plans, CCS and other internal departments that may have an involvement with a client meeting.
• Input data to systems - Cosmos Company, CRMOD, SCRIP, Broadcast, Equatex and CREST
• Production of Form of Proxy through Encompass or Computershare Communication Services (CCS)
• Set up of electronic voting - Electronic Proxy Appointment (EPA), Equatex and CREST
• Set up of shareholder meeting notification through email broadcast service
• Provide technical and personal support at meetings
• Production of voting figure reports
• Submission of Plans voting totals to Custodians
• Prepare and issue Meeting finalisation and final billing invoices
• Track and complete tasks in Event Management

• Organised and creative - you're great with dealing with conflicting priorities without losing your creative streak when it comes to problem solving.
• Outgoing yet focused - you like to get your ideas and views across, but you always keep sight of the bigger picture.
• Detail-driven and good with numbers - you're a stickler for accuracy, happy analysing data and good at producing reports.
• You love a happy customer - you're comfortable working directly with client managers and understand the importance of managing expectations.
• Great with people - you're an approachable team player who can also work independently.
• You are flexible - We work to what the Market & Client demands which can change quickly.