Facilities Coordinator - Continental Europe

JOB DESCRIPTION

Location:Bristol (Hybrid)

In this position, you'll be based in the Bristol office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at computershare.com/flex

We give you a world of potential

Computershare is a global financial administration company, employing over 12,000 people around the world. We provide services in over 20 countries to more than 16,000 clients and 75 million customers.

Within the Facilities team we manage the property, facilities and health & safety for all our colleagues, contractors, third party suppliers and clients across the EMEA region.

A role you will love

This role is full-time, based on site at a Computershare office location, with travel expected to Continental Europe to support regional offices and conduct facilities operational activities.

The role covers the full spectrum of facilities services and will support the business entities within the region, represent the EMEA region for the facilities function and support the Facilities Manager with the management of the property portfolio.

The Facilities Coordinator is responsible for managing day-to-day facilities operations across designated Continental Europe locations. Working closely with the Facilities Manager and supporting global initiatives, the role is to ensures full compliance with health and safety legislation, delivers high-quality workplace services, and maintains a safe, efficient, and well-managed environment for employees and visitors. This role serves as the primary site contact for all matters related to health & safety, physical security, ESG, and operational support. The Facilities Coordinator will liaise with suppliers, contractors, and landlords, overseeing building operations, repairs, and ongoing maintenance to ensure all sites are maintained to a high standard across Continental Europe. In addition, the role holder will act as a key point of contact and provide leadership support during the Facilities Manager's absence. Given the cross-border responsibilities of this role, the ability to speak multiple European languages, in addition to fluent English, is essential to effectively support regional offices and liaise with local suppliers and stakeholders.

The role may be asked to carry out minor project management activities, from time to time, as assigned by the reporting Facilities Manager.

Key responsibilities:

• Primary site contact for coordination of facilities related tasks.
• Liaison & coordination with business occupiers, landlords, contractors and suppliers.
• Translating documentation and completing general administration tasks
• Manage day-to-day building issues, requests, work orders, and operational troubleshooting.
• Manage service providers under remit (Maintenance, Cleaning, Security, Waste, etc.), ensuring performance meets service level agreements and escalating issues where appropriate.
• Deliver projects as assigned and provide support to any new acquisitions, refurbishments or dilapidations.
• Conduct inspections, risk assessments and coordinate H&S audits and tasks.
• Manage and co-ordinate H&S procedures, policies, training including first aid provision and fire evacuations.
• Monitor and collate utilities, sustainability metrics, and energy consumption, ensuring accurate data collation and quarterly reporting
• Process, raise, and log facilities-related invoices and purchase orders.
• Financial recording and reporting of spend against budget and actuals.

What will you bring to the role?

The Facilities Coordinator (Continental Europe) requires strong experience in facilities coordination or workplace operations, ideally within a multi-site or pan-European environment. They should possess a solid understanding of health & safety, compliance requirements, business continuity practices, and both hard and soft building services. The role holder should be experienced in supplier and contractor management, procurement processes, purchase order management, and maintaining Service Level Agreements (SLAs) and Key Performance Indicators (KPIs). They should also have experience in drafting and amending policies and procedures, preparing detailed maintenance and works proposals, and supporting operational and facilities-related projects across multiple locations.

They will work closely with internal stakeholders, external suppliers, and service providers across Continental Europe, ensuring facilities operations are delivered efficiently, safely, and in line with business objectives. The role requires strong organisational and communication skills, with the ability to provide advice and guidance at all levels of the business, manage competing priorities, and deliver high-quality outputs within agreed timescales. The successful candidate should be proactive, adaptable, and capable of independently managing workloads while maintaining excellent stakeholder relationships. A strong financial awareness is also required, including experience managing budgets, invoices, and operating costs, alongside advanced IT and Microsoft Office skills. Additional European language skills such as Spanish, Italian, or German are highly desirable.

Other key skills you will bring to the role:

• Proven experience delivering variety of facilities disciplines in regulated environments.
• Additional European language skills such as Spanish, Italian, or German.
• Experience in facilities coordination or workplace operations within a multi-site or pan-European environment.
• Strong knowledge of Health & Safety, compliance, and business continuity practices.
• Experience managing suppliers, service providers, contractors, and procurement processes.
• Good understanding of hard and soft building services.
• Financial awareness, including budgets, invoicing, and operating costs.
• Strong communication, organisation, and problem-solving skills.
• Advanced IT skills, including Microsoft Office proficiency.
• Experience managing SLAs, KPIs, and supporting facilities-related projects.
• Ability to work independently, manage priorities, and adapt to change.
• Willingness to travel occasionally across Continental Europe as required by the role.

Rewards designed for you

• Flexible work to help you find the best balance between work and lifestyle.
• Health and wellbeing rewards that can be tailored to support you and your family.
• Invest in our business by setting aside salary to purchase shares in our company, and you'll receive a company contribution as well.
• Extra rewards ranging from recognition awards, and team get togethers, to helping you invest in your future.
• And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.

ABOUT US

A company to be proud of

We're a global leader in financial administration with over 11,000 employees across more than 22 different countries. At Computershare, it's more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of our world of opportunities.

Fairness and culture

We're dedicated to providing you with the opportunity to succeed on your own merits, starting from the application process and continuing throughout your career with us. Our goal is to create an environment where everyone feels valued, to remove barriers and obstacles and ensure equal opportunities for all. For support with accommodations or adjustments during our recruitment process please visit computershare.com/access for further information.

Client-provided location(s): London, United Kingdom, Bristol, United Kingdom

Job ID: Computershare-11603

Employment Type: FULL_TIME

Posted: 2026-05-09T18:40:54