Corporate Secretarial Assistant

JOB DESCRIPTION

Location: Melbourne (Hybrid)

In this position, you'll be based in Melbourne office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at computershare.com/flex.

We give you a world of potential

Our Corporate Secretarial Assistant role sits within our Entity Solutions, Entity Governance & Compliance team, working as part of a global network that delivers governance and compliance services to clients across Australia and New Zealand. You will collaborate with local specialists and global teams to support clients with their entity governance requirements and statutory obligations.

Why is this role exciting? Well, there are a few things that make this role stand out:

• Join a growing and highly specialized governance and compliance team supporting a diverse client portfolio.
• Gain exposure to corporate governance, statutory compliance, company secretarial services and advisory projects.
• Develop valuable experience across Australian and New Zealand corporate compliance frameworks.

A role you will love

The Corporate Secretarial Assistant plays a key role in supporting the Entity Governance and Compliance team in the delivery of entity governance and compliance services for Australian and New Zealand clients. This includes supporting all administrative requirements relating to service delivery, assisting with statutory compliance obligations, maintaining accurate company records, and supporting advisory projects.

Some responsibilities include:

• Managing document workflows, including scanning, filing and uploading documentation.
  Handling incoming mail, emails and general correspondence.
• Processing invoices, expenses and ASIC payments and conducting ASIC and New Zealand Companies Office (NZCO) searches and managing related communications.
• Preparing and lodging ASIC documentation and supporting annual company statement processing activities.
• Assisting with client onboarding activities and governance-related projects.
• Responding to client enquiries and coordinating with internal and global teams to deliver excellent service outcomes.
• Maintaining accurate company records and supporting compliance obligations for client entities.
• Managing assigned client requests while meeting quality standards and service level commitments.

What will you bring to the role?

• Strong administrative experience with exceptional attention to detail.
• Excellent written and verbal communication skills with the ability to interact professionally with clients and colleagues
• Analytical thinking and problem-solving skills, with the ability to follow established processes and procedures.
• Advanced Microsoft Office skills, including Word, Excel and PowerPoint.
• Experience building effective working relationships with stakeholders.

Rewards designed for you

Flexible work to help you find the best balance between work and lifestyle.

Health and wellbeing rewards that can be tailored to support you and your family.

Invest in our business by setting aside salary to purchase shares in our company, and you'll receive a company contribution as well.

Extra rewards ranging from recognition awards and team get togethers to help you invest in your future.

And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.

ABOUT US

A company to be proud of

We're a global leader in financial administration with over 11,000 employees across more than 22 different countries. At Computershare, it's more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of our world of opportunities.

Fairness and culture

We want to provide you with the opportunity to succeed on your own merits, starting from the application process and continuing throughout your career with us. Our goal is to create an environment where everyone feels valued, to remove barriers and obstacles and ensure equal opportunities for all. For support with accommodations or adjustments during our recruitment process please visit computershare.com/access for further information.

ABOUT THE TEAM

Since 1978, we've been trusted by companies around the globe to manage their shareholder registry, corporate actions and shareholder meetings and we're now the number one transfer agency in the world. As client needs evolved, so has our portfolio of services; extending our Issuer Services into equity and entity governance services to companies both public and private worldwide. Careers in Issuer Services could mean anything from assisting shareholders with their portfolios, enabling access to global markets or helping clients deliver on their equity and entity compliance requirements everywhere they operate.

Client-provided location(s): Melbourne, Australia

Job ID: Computershare-12354

Employment Type: FULL_TIME

Posted: 2026-07-29T18:54:58