Aviation Grants Coordinator

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Philadelphia International Airport is the only major airport serving the 9th largest metropolitan area in the United States. It is one of the busiest airports in the country, serving more than 30 million passengers annually. Twenty-seven airlines, including all domestic carriers, offer nearly 323 daily departures to more than 120 destinations worldwide. The airport generates $16.8 billion to the economy and accounts for 106,000 full time jobs. 

The Northeast Philadelphia airport is situated on 1150 acres in the northeast part of the City of Philadelphia, PNE is Pennsylvania’s third busiest airport, providing “on call” US Customs, Immigrations and United States Department of Agriculture services to corporate international travel. The Airport averages 215-based aircraft, dominated by single engine aircraft, plus twins, jets, turboprops and helicopters. 

Job Description

Position Summary

The Aviation Grants Coordinator position supports the development and implementation of the Department of Aviation’s (Aviation) grant portfolio for both Philadelphia International and Northeast Airports. This includes assisting the Department of Aviation’s Grants Administrator with all facets of administering the federal and state grant programs.

A methodological and analytical approach to identify, track, and comply with grant requirements is a significant aspect of the work. Strong attention to detail. The position reports to the Aviation Grants Administrator.

Essential Functions

•  Supporting preparation of federal and state grant applications
• Assisting with the processing of grant agreements through federal and state agencies and the City’s Law and Finance Departments
• Preparing grant reimbursement requests
• Monitoring compliance with grant requirements
• Review and enter any required grant information in the Airport’s tracking system, Mercury
• Assist with grant reporting and revenue tracking
• Assist with any state and federal reporting requirements

Required Competencies, Knowledge, Skills, and Abilities

• Knowledge of Aviation Sector: Specifically, the understanding of airport specific grant programs
• Understanding of Capital Projects and Associated Funding: Basic understanding of capital projects process, technical documents and associated funding sources by work type
• Attention to Detail: Possesses strong attention to detail around grant reimbursements, applications and other required reporting
• Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience
• Knowledge of Federal/State Grant Requirements: Understands FAA requirements and forms along with state requirements for all aviation programs
• Active Problem Solver: Resourcefully works to gather required grant information for both aviation pre-applications and applications
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Ability to work independently and part of a team.
• Ability to work under pressure, sometimes with short deadlines.

Qualifications

Completion of a bachelor's degree program at an accredited college or university.

RESIDENCY 

New hires must establish and maintain residency in the city of Philadelphia within 6 months of appointment. Current City of Philadelphia employees must maintain residency in the City of Philadelphia while employed in this position. 

SECURITY REQUIREMENTS 

Obtainment of a Security Badge is a condition of employment. Must pass and maintain SIDA (Security Identification Display Area) and STA (Security Threat Assessment) clearance at the time of appointment and during tenure of employment.  

Additional Information

TO APPLY: Interested candidates must submit a resume.

Salary Range: $55,000 - $70,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

Client-provided location(s): Philadelphia, PA

Job ID: 8aca82d0-9e58-4528-9a10-1c4223f5699e

Employment Type: OTHER

Posted: 2026-05-21T13:17:27