Accounting Technician I - office of Judicial Records, Criminal Division
Company Description
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What we offer
- Impact - The work you do here matters to millions.
- Growth - Philadelphia is growing, why not grow with it?
- Diversity & Inclusion - Find a career in a place where everyone belongs.
- Benefits - We care about your well-being.
Agency Description
The Office of Judicial Records (formerly the Clerk of Courts) serves the Criminal Court of Common Pleas and Municipal Court as well as the Juvenile Division of Family Court. The Office is the custodian of criminal court records and is responsible for:
• Recording court decisions and issuance of bench warrants
• Assessment, receipt and disbursement of bail and all court imposed fines, fees, and restitution
• Acceptance of court filings manually as well as electronically
• Entering civil judgments on bail forfeitures and court imposed fines, fees and restitution
• Issuing commitments or discharges for defendants
In serving the Juvenile Division of Family Court, the Office of Judicial Records is the custodian of juvenile delinquency and dependency court records and handles all matters related to court cases, including sending subpoenas to witnesses and notifying attorneys of case dates and activities.
In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.
Job Description
Position Summary
Performs routine entry level bookkeeping and clerical work in the maintenance and review of fiscal records. The worker prepares entries, maintains accounting journals and ledgers, and prepares assigned portions of financial statements and reports.
An employee in this class performs routine tasks in the maintenance of manual and automated bookkeeping records. Work includes posting routine entries to subsidiary ledgers and examining and coding financial data in accordance with existing accounting procedures. Duties may also involve receiving funds and verifying amounts. Work is performed under the supervision of a higher-level accounting technician and/or professional accountant.
In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.
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Essential Functions
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
The following duties are normal for this position. They are not to be construed as exclusive or all-inclusive. Other duties may be assigned and required.
• Prepares portions of reports on various phases of fiscal activities by compiling, computing, and comparing figures of various accounts.
• Posts encumbrances, expenditures, revenues, and disbursements to general subsidiary ledgers.
• Reconciles and balances accounts.
• Prepares bank deposits and cash receipt documents.
• Prepares simple and periodic financial statements.
• Allocates costs to a variety of activities according to established procedures.
• Gathers data or posts financial activities for use in the preparation of budgets.
• Examines expense accounts, invoices and other documents for mathematical accuracy, completeness, and procedural correctness.
• Prepares authorized checks for signature by an administrative supervisor.
• Ensures the application of proper fiscal codes.
• Ascertains that correct invoices are received for all materials and services before processing for payment.
• Receives, disburses, and reports payments.
• Prepares data processing documents to record encumbrances and payments.
• Maintains source document files.
• Receives, disburses, and reports petty cash funds Prepares bank deposits and cash receipt documents. Reconciles bank statement to the facility's receipts and disbursement ledgers.
• Examines expense accounts, invoices and other documents for mathematical accuracy, completeness, and procedural correctness.
• Allocates costs to a variety of activities according to established procedures.
• Determines the proper payee and supervises the preparation of payment checks for signature by an administrative supervisor.
• Supervises the preparation and processing of payment vouchers.
• Ascertains that correct invoices are received for all materials and services before processing for payment.
• Reconciles and balances accounts.
• Prepares data processing documents to record encumbrances and payments.
ENVIRONMENTAL CONDITIONS:
Standard clerical office conditions.
Direct contact with diverse court clientele.
MARGINAL FUNCTIONS:
Answers the telephone or may greet clients.
Provides general information pertaining to assigned functions.
Replenishes computer printer, copier, or fax machine paper supplies.
Performs related work as required.
In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.
Competencies, Knowledge, Skills and Abilities
• Working knowledge of bookkeeping and accounting principles and procedures, office methods and procedures.
• Ability to make arithmetic calculations with speed and accuracy.
• Ability to operate an adding machine and a calculator.
• Ability to use a personal computer as part of daily activities (word processing, e-mail, spreadsheets).
• Some knowledge of governmental accounting principles.
• Ability to maintain general and subsidiary ledgers and journals.
• Ability to prepare periodic financial statements and accounting procedures of court departments.
• Ability to learn, within a reasonable time, the accounting procedures of court departments.
Work-Life
Working hours are 40 hours per week. This is a full-time, in person position with the First Judicial District of Pennsylvania.
In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.
Qualifications
1. High school diploma or equivalent including or supplemented by a course in bookkeeping or accounting and one year of office experience; or a high school diploma or equivalent including considerable work in arithmetic computation and one year of office experience.
OR
2. Any equivalent combination of training and experience determined to be acceptable by the First Judicial District of Pennsylvania, which also includes a high school diploma or equivalent.
3. Successful completion of a criminal and financial background investigation.
4. Ability to perform the essential functions of the position.
5. Must work in person (not remote).
Additional Information
In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.
Salary: $40,503
Discover the Perks of Being a City of Philadelphia Employee:
- Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
- Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
- We offer Comprehensive health coverage for employees and their eligible dependents.
- Our wellness program offers eligibility into the discounted medical plan
- Employees receive paid vacation, sick leave, and holidays
- Generous retirement savings options are available
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- Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!
Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!
Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.
For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx
Perks and Benefits
Health and Wellness
Parental Benefits
Work Flexibility
Office Life and Perks
Vacation and Time Off
Financial and Retirement
Professional Development
Diversity and Inclusion