Executive Administrative Assistant

Pay range: USD $56,300.00 - $100,000.00 / Year

Your opportunity

At Schwab, you're empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us "challenge the status quo" and transform the finance industry together.

We believe in the importance of in-office collaboration and fully intend for the selected candidate for this role to work on site in the specified locations.

Schwab Asset Management (SAM) is the asset management arm of the Charles Schwab Corporation and has over $1.5 trillion of assets under management. Products managed include a wide variety of active and indexed equity, fixed income, and asset allocation strategies, as well as money markets funds. SAM uses a consistent and disciplined approach to investing across all our products and seeks to develop innovative new products to meet the core investing needs of our clients.

SAM is seeking to recruit an Administrative Assistant to provide administrative support to team leaders within the Business Excellence Group and Fixed Income & Trading Group. This job will be located at Schwab's headquarters in Westlake, TX. The job requires strong administrative and time management skills with good planning and scheduling proficiencies. Strong ability to judge what needs urgent attention, confidentiality, priority and delegation is essential. The job requires flexibility, diplomacy and a proactive approach.

Scheduling and Clerical Support: The Administrative Assistant is responsible for calendar management, scheduling phone calls and arranging in-person meetings, both for internal and external participants. This includes coordinating with other Assistants to manage schedules for meetings with Senior Leaders and the Executive Management team.

New Employee Support: The position will manage the new hire process and new employee onboarding process, including coordinating interview schedules, candidate travel, and helping to ensure the new hires complete required training and certifications. Additionally, this assistant will request seating, computer, phone and basic technology for new hires.

Expenses and Travel: This position requires arranging travel and compilation of expense reports. He / she will work with vendor management for invoice processing or reimbursement. They may also set up Purchase Orders or expense payments as needed for vendors.

• 5+ years of administrative assistant experience, preferably in financial services industry.
• Bachelor's degree (preferred), or equivalent experience.
• Strong organizational and administrative skills, as well as a high degree of accuracy and careful attention to detail.
• Ability to deal with sensitive and confidential information with diplomacy and discretion
• Ability to manage multiple and changing priorities, while maintaining a positive and professional attitude.
• High level of proficiency in PowerPoint, Word, Excel and Microsoft Outlook.
• Demonstrated excellent verbal and written communication, plus strong interpersonal skills.
• Must have experience interacting with internal and external individuals at all levels, including senior executives, clients and vendors.
• Strong work ethic and a "can do" attitude; proactive and supportive of team leaders and its members.
• Ability to work under pressure to meet deadlines, including a willingness to work overtime if situation calls for it.

• 401(k) with company match and Employee stock purchase plan
• Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions
• Paid parental leave and family building benefits
• Tuition reimbursement
• Health, dental, and vision insurance