Human Resources Office Coordinator

Compensation:
$18.22-$22.79
Compensation Type:
Hourly
Employment Type:
Regular
Grade:
E04
Position Summary
The Human Resources (HR) Office Coordinator reports to the Executive Assistant to the Chief Human Resources Officer. The Coordinator plays a pivotal role in performing administrative, clerical, and Human Resources administrative staff support, including HR Operations, Benefits, Talent, Compensation, Information Technology, Learning and Organizational Development, and, but not limited to, Employee Relations. This position serves as the primary point of operational and administrative contact for internal and external stakeholders. The HR Office Coordinator handles complex and confidential issues with discretion and professionalism. This role involves coordinating office and staff support services, supervising special projects, and ensuring the smooth execution of events. The coordinator assists with organizing correspondence, preparing various reports, maintaining HR databases, and ensuring efficient office operations.
Duties & Responsibilities

• Screens and handles telephone communications, directing inquiries appropriately, while greeting and directing visitors to the appropriate department.

• Gathers, enters, and updates data to maintain departmental records and databases.

• Establishes and maintains organized files and records for the office.

• Tracks departmental invoices, expenditures, and purchase requisitions.

• Assists the Executive Assistant in organizing internal and external events for the department.

• Coordinates and oversees day-to-day management of supplies, equipment, and facilities.

• Manages inventory, logistics, security, and related activities.

• Ensures all department software and systems are operating efficiently.

• Provides excellent customer service in person and over the phone.

• Composes and prepares written documentation and correspondence.

• Performs tasks generating business correspondence, forms, tables, labels, flyers, signs, and posters.

• Assists any HR department with special projects, as appropriate, where needed.

• Performs other related duties as assigned.

• Associate's degree or equivalent
  • AND
  • One (1) year of related office administrative experience

• High School Diploma
  • AND
  • Three (3) years of related office administrative experience.

• Prior experience in a customer-facing role preferred.