Governing Board Clerk and Executive Assistant

Compensation:
$68,495.00-$87,298.00
Compensation Type:
Salary
Employment Type:
Regular
Grade:
E20
Position Summary
Under limited supervision, the Governing Board Clerk and Executive Assistant to the Chief of Staff provides high-level administrative, organizational, and operational support to the CNM Governing Board and administrative support to the President's Chief of Staff. This position plays a critical role in ensuring the effective coordination, documentation, and communication of Governing Board activities while supporting the operational needs of the President's Office. This position requires occasional, monthly meetings and work outside of the normal business day (e.g., monthly Governing Board meetings, Board Workstudy meetings, committee meetings that run past 5:00, and calls from GB members).
Duties & Responsibilities

General

• The Governing Board Clerk position requires regular availability, communication, and coordination during the President's Office standard business hours of 8:00 a.m. to 5:00 p.m. The position supports time-sensitive work involving the President's Office, executive leadership, and executive support staff, and responsibilities must be performed in alignment with the office's regular operating schedule in order to meet operational needs effectively.
• The Governing Board Clerk position also requires regular in-person collaboration and timely coordination with executive support staff located in CNM's LSA building on Main Campus and with members of the President's Office, including the Chief of Staff and the Special Assistant to the President, to ensure the smooth operation of the office and effective support of Governing Board activities.

• Coordinates all administrative and logistical aspects of CNM Governing Board meetings, including preparation and distribution of official agendas, meeting materials, and supporting documentation.
• Ensures Governing Board meetings and related activities are conducted in compliance with the New Mexico Open Meetings Act, Inspection of Public Records Act (IPRA), and CNM policies and procedures.
• Serves as the official recorder for Governing Board meetings and prepares accurate meeting minutes, resolutions, and official documentation.
• Coordinates the compilation, review, and timely distribution of Governing Board meeting packets and supporting materials.
• Prepares regular communications to the Governing Board concerning CNM events, media mentions, and other notable topics to keep the Governing Board informed about ongoing work at CNM.
• Maintains official records and documentation of Governing Board actions and ensures proper records management and accessibility in accordance with applicable laws and institutional policies.
• Provides logistical support for Governing Board meetings and events, including travel, scheduling, room coordination, technology support, and coordination with CNM departments.
• Serves as a liaison between Governing Board members, the President's Office, and CNM leadership to ensure effective communication and coordination.
• Supports communications originating from the Governing Board, including drafting correspondence, announcements, official documentation, and responses to Board member inquiries, as directed.
• Coordinates Governing Board member onboarding, orientation materials, and ongoing communication with Board members.

• Provides administrative, financial, and operational support to the Chief of Staff in support of the work of the President's Office.
• Assists with travel, scheduling, meeting coordination, communications, and documentation related to initiatives led by the Chief of Staff.
• Prepares and submits expense reports and other financial reports for the Chief of Staff and the President's Office.
• Coordinates special projects, initiatives, and events involving the President's Office and executive leadership.
• Supports coordination across the President's Office executive support team to ensure effective communication and alignment of priorities.
• Assists with the preparation of reports, correspondence, presentations, and briefing materials for leadership.
• Coordinates logistics for meetings and events involving executive leadership and the President's Office.
• Responds to inquiries directed to the President's Office and coordinates responses or referrals as appropriate.
• Supports enterprise-wide events and initiatives involving the President's Office.
• Provides administrative support to the President when the Special Assistant to the President is unavailable.
• Performs other related duties as assigned.

• Associate's degree and five (5) years of related administrative or executive support experience

• Bachelor's degree and three (3) years of related experience

• Seven (7) years of related experience.

• Experience supporting senior leadership, boards, or executive offices is strongly preferred.