Legal Administrative Assistant (On-site, NYC)

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you're passionate about developing your career, while helping others along the way, come join the Broadridge team.

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support our in-house Legal team. This role combines executive-level administrative support with contract lifecycle coordination, compliance tracking, and legal operations support.

You will coordinate calendars, travel, and onboarding for attorneys; manage contract intake, execution workflows, and repository maintenance; support audits and litigation requests; and assist internal stakeholders across Legal, Sales, Finance, Account Management, and Risk Management. The ideal candidate thrives in a fast-paced environment, demonstrates strong attention to detail, and is comfortable managing multiple priorities and workflows simultaneously.

This position requires regular attendance at our New York City office.

Responsibilities

• Provide comprehensive administrative support to the Legal team, including calendar management, meeting coordination, travel arrangements, and expense reporting
• Manage correspondence, document preparation, confidential information, legal invoices, purchase requisitions, and expense processing
• Support internal meetings and events, including scheduling, logistics, and catering coordination
• Coordinate onboarding of new team members, including IT equipment, system access, and first-day logistics
• Manage contract lifecycle administration, including intake, document preparation, routing, DocuSign coordination, execution tracking, and repository maintenance
• Leverage AI-powered and document automation tools to support contract intake, document summarization, and lifecycle tracking processes while adhering to data privacy and confidentiality standards
• Maintain accurate contract tracking logs and reporting; monitor renewal, termination, and notice deadlines
• Assist with template updates, client and intercompany agreements, and regulatory filings
• Respond to internal client inquiries regarding contract terms and legal operations processes
• Assist with subpoenas, litigation support requests, and document production
• Track and manage State Bar MCLE/CLE compliance, including logging, reporting, registrations, and subscription payments
• Coordinate conference registrations, webinars, and board or committee communications
• Support ad hoc legal operations and cross-functional business projects as assigned
• Other duties as assigned to fully meet the requirements of the position

• 3-5+ years of experience in legal administration, contract operations, or legal support
• Experience supporting attorneys in a corporate legal department or law firm
• Advanced proficiency in Microsoft Office Suite (particularly Outlook, Excel, and PowerPoint) and other business productivity tools
• Proficiency with contract management and legal e-billing systems
• Strong organizational, time-management, and multitasking abilities with exceptional attention to detail
• Strong critical thinking and analytical skills
• Ability to manage confidential information with discretion
• Strong written and verbal communication skills and ability to communicate effectively across all levels of staff within the organization
• Ability to handle multiple priorities and meet deadlines in a fast-paced environment

• Experience with AI-enabled legal technologies and document automation platforms, including a strong understanding of responsible AI usage, data governance, and confidentiality standards within a regulated corporate or fintech environment
• Experience with document management systems such as iManage, NetDocuments, or SharePoint
• Familiarity with DocuSign or other e-signature and workflow tools.
• Experience supporting corporate governance activities, including board materials, resolutions, and regulatory filings
• Experience with expense management and procurement systems
• Paralegal certificate, project management training, or bachelor's degree preferred