Office Experience Coordinator - Scottsdale

Your Role - Director of First Impressions

• Anticipate, delight, and personalize each guest’s experience in our space from the moment they arrive; notify the Brighton Jones team and offer refreshments.


• Office aesthetic execution; ensure the workplace is organized, tidy, and well-decorated including conference rooms, kitchen, and other common spaces.


• Answer, screen and forward all incoming phone calls.


• Process all incoming deliveries, distribute mail to the appropriate personnel, and ensure outgoing packages are delivered.


• Monitor and facilitate the use of conference rooms and manage scheduling conflicts.


• Organize local vendors including cleaning service, pest control, HVAC, etc.


• Support internal and external events in our space by prepping the space and ensuring physical and logistical needs are met from the host such as ordering supplies or catering. 

Your Role - Admin & Vendor Support

• Provide support to Growth & Operations role; calendaring, execution of prospect/client/employee experiences, gifts, events, and special projects to drive growth and to keep clients and employees.  


• Provide support to Senior Lead Advisor; expense reporting, calendaring, vendor management, travel arrangements, etc.  


• Assist with ad-hoc tasks including shipping, printing, courier scheduling, scanning and large order purchases. 


• Issue building security items such as pedestal keys and access cards. 


• Own the supply lifecycle; inventory and purchase supplies for the office; organize and stock. 


• Maintain the optimal function of our space and equipment, including technology. Coordinate repairs and service calls as necessary. 


• Coordinate and project manage space changes such as employee desk moves or space rearrangement. 

Your Experience

• One to three years of general administrative experience preferred.  


• Undergraduate degree desired. High school diploma, completed GED, or equivalent required. 


• A commitment to delivering an award-winning employee experience.  


• Strong organization and problem solving skills.  


• A “can-do” attitude, nothing is too large or too small, and the ability to work effectively under pressure. 


• Exceptional interpersonal skills demonstrated through collaboration with colleagues and thoughtful, compassionate communication. 


• Polished and professional presentation and demeanor. 


• Proficiency in Microsoft Office (Word, Excel, Outlook) required. 


• Desire and ability to learn other position-related systems on the job. 


• Ability to lift at least 25lbs. 


• This role is an in-office, full-time, and non-exempt position. We are a work from office culture with lots of flexibility. 


• Hours are Monday through Friday - 8:00 am - 5:00 pm Scottsdale time. We are a work from office culture with lots of flexibility.

Compensation:

Pay: Competitive hourly rate.


 


Ownership & Financial Wellbeing
• Fully paid medical, dental, and vision coverage for employees
• 401(k) with 100% match up to 3% of annual compensation
• Equity ownership opportunities for every employee
• New Business Incentive Program
• Generous employee referral bonus
• Cell phone data reimbursement
• Financial planning services discount for employees and immediate family members
 
Time & Flexibility
• Minimum 3 weeks PTO starting Day 1
• Winter Break, Summer Friday flex-days, and 10 paid holidays
• Unlimited Volunteer Time Off plus company grant matching
• Heavily subsidized transit
 
Growth & Development
• 100% reimbursement for required training, certifications, licensing, and dues
• Personal career development plans
• Richer Life Business Partner (coaching for all employees)
• Mindful Emotional & Social Intelligence training
• Annual professional & personal wellbeing stipend
 
Connection & Community
• Quarterly team-building events
• Regular social events
• Employee-led book clubs, committees, and affinity groups
 
Family & Milestones
• Paid Parental leave (13 weeks for birthing parent and 6 weeks for non-birthing parent)
• Adoption benefits
• Anniversary milestone celebrations, including a 3-month paid sabbatical at 10 years