Executive Assistant - Global Medical Affairs, Rare Disease & Neuropsychiatry

About This Role

The Executive Assistant will be a dynamic and self-motivated individual able to provide administrative support and coordination to the Vice President (VP) of Rare Disease & Neuropsychiatry within the Global Medical Affairs organization. In addition, the Executive Assistant will also provide support for other members of the Rare Disease & Neuropsychiatry leadership teams and participate in the organization of large global medical affairs and development activities with other administrative and operations staff. The right candidate will be proactive, agile, organized, collaborative, and calm under pressure. Excellent communication, interpersonal, and collaboration skills are essential for this role due to interactions with colleagues within the group as well as cross-functionally within the division and externally with partners. This position requires a professional demeanor, sense of urgency, attention to detail, and the ability to prioritize multiple activities.

What You'll Do

• Provide administrative support to the VP and assigned leaders, to include, but not limited to: calendar management (scheduling, prioritizing, resolving conflicts, etc.), coordination of team meetings (logistics and materials) and event management, as well as expense management.
• Build strong working relationships with teams and administrative and operations staff by organizing efficient communication and proactively following up with deadlines and pertinent information.
• Manage travel arrangements and monitor travel progress to resolve issues as they arise.
• Support team onboarding logistics (systems access, DL management, scheduling, basic coordination).
• Coordinate strategic projects which entails establishing rapport and collaborating with key stakeholders to enable effective management (planning, implementing, monitoring and evaluating, etc). Perform special projects as assigned.
• Enhance the business model by institutionalizing business processes, implementing best practices and templates, and seeking ways to work more efficiently. Develop & improve processes to enable efficient and scalable achievement of key priorities with support of Rare Disease and Neuropsychiatry teams.
• Maintain group and/or company document and knowledge repositories, websites, and business systems (e.g. SharePoint, Synapse, Watchdox), as needed. Expedite flow of work items and initiate follow-up when necessary. Update team Synapse pages and the World Wide Medical Synapse page as needed.
• Large-scale meeting support including logistics coordination (secure room, A/V support, catering etc.), pre-event material preparation, day-of meeting set up, contract/payment processing as needed, management of minutes and other related activities; oversight of coordination process when using resources.
• Act as integral member of Medical Executive Assistant team; participate in team initiatives, collaborate with other support staff, and provide back-up support to other assistants (such as supporting on large scale divisional meetings/events), as needed.

Who You Are

You are agile with the ability to deliver in a fast-paced, matrixed environment, performing tasks simultaneously with high attention to detail and minimal supervision. You excel at working efficiently, are forward-thinking with superior organizational skills, and can proactively facilitate the smooth flow of business activities. You are able to maintain a high level of professionalism and confidentiality in working with members of the leadership team as well as with all employees. You set high standards and hold yourself accountable; you have a can-do attitude where nothing is outside the job description!

Required Skills

• Bachelor's Degree is required.
• Three years' experience working within the pharmaceutical/biotech industry is required.
• Three years' experience supporting executive level leaders is required.
• Excellent calendar management experience and hands on experience of execution and accountability in project coordination (use of planning tools, etc.) is required.
• Excellent interpersonal, verbal and writing skills, energy and enthusiasm with a positive outlook required; possess strong emotional intelligence (interpersonal, communication, and relationship building skills) with a collaborative, team-oriented approach and solid work ethic required.
• Exceptional organizational skills and resourcefulness with a demonstrated ability to work in an accurate manner; superior attention to detail required.
• Ability to exercise sound judgment and determine priorities. Be able to proactively anticipate and identify issues and propose solutions or take steps to resolve them is required.
• Exercise a high degree of maturity, discretion, and integrity, especially as this role may require handling of sensitive and confidential information.
• Embody strong business acumen and the ability to quickly learn and absorb new information.
• Strong strategic and critical thinking skills with a demonstrated ability to understand how a collection of ideas are related.
• Must be technically skillful in MS Office Suite (Word, Excel, PPT, Outlook). Proficiency in SharePoint or ability to create and maintain a department intranet site preferred.

Job Level: Professional

Additional Information

The base compensation range for this role is: $83,000.00-$108,000.00

Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity.

Regular employees are eligible to receive both short term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize your future potential based on individual, business unit and company performance.

In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees' and their families physical, financial, emotional, and social well-being; including, but not limited to:

• Medical, Dental, Vision, & Life insurances
• Fitness & Wellness programs including a fitness reimbursement
• Short- and Long-Term Disability insurance
• A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
• Up to 12 company paid holidays + 3 paid days off for Personal Significance
• 80 hours of sick time per calendar year
• Paid Maternity and Parental Leave benefit
• 401(k) program participation with company matched contributions
• Employee stock purchase plan
• Tuition reimbursement of up to $10,000 per calendar year
• Employee Resource Groups participation

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.

Client-provided location(s): Cambridge, MA

Job ID: Biogen-REQ22775

Employment Type: FULL_TIME

Posted: 2026-03-09T23:49:53