Administrative Assistant

We are the people who give possibilities purpose

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it's no small feat. It takes the imagination and passion of all of us-from design and engineering to the manufacturing and marketing of our billions of MedTech products per year-to look at the impossible and find transformative solutions that turn dreams into possibilities.

Job Description

Responsibilities:

• Provide daily administrative support to managers, people leaders, and team members.
• Manage calendars, coordinate meetings, prepare agendas, and take meeting minutes as needed.
• Arrange travel, accommodations, and logistical support for internal and external events.
• Prepare, proofread, and format correspondence, reports, presentations, and other documents.
• Maintain department records, files, and documentation in compliance with BD policies.
• Manage office supplies, purchase orders, and vendor coordination as needed.
• Assist in organizing departmental activities, training sessions, and town halls.
• Collect, prepare, and validate data for reports, dashboards, and departmental summaries.
• Support budget tracking by monitoring expenses and reconciling invoices.
• Maintain accurate logs, databases, and SharePoint/Teams files.
• Serve as a point of contact for internal and external inquiries.
• Ensure timely communication between leadership, associates, and cross-functional teams.
• Uphold confidentiality and maintain a high level of professionalism in all interactions.
• Support onboarding of new associates by coordinating access, equipment, and orientation materials.
• Perform additional duties as required to support the needs of the business and site operations.

• High school diploma or equivalent; associate or bachelor's degree preferred.
• 2 years of experience in administrative or office support roles.
• Strong knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.

• Experience working in a manufacturing, medical device, or regulated environment preferred.
• Ability to manage confidential information with discretion.
• Strong customer service orientation.
• Attention to Detail & Documentation Accuracy.
• Strong Communication & Cross-Functional Collaboration.

• Ability to support onsite activities as needed.