Executive Assistant, Technology Vendor Management

Job Requisition ID #

26WD96012

Position Overview

Autodesk is seeking a highly organized and proactive Executive Assistant to support the Senior Director, Technology Vendor Management. This role provides high-level administrative and operational support to the Senior Director and their leadership team, while also assisting with Singapore site coordination initiatives for the CIO organization.

The ideal candidate thrives in a fast-paced, global environment, is comfortable engaging with executives up to C-level, and partners effectively with Executive Assistants across the organization. We are looking for someone who thoughtfully leverages modern productivity and AI-enabled tools to enhance meeting effectiveness and operational efficiency.

Key Responsibilities

• Manage a complex, global calendar across multiple time zones
• Schedule and coordinate internal and external meetings, including executive-level engagements
• Support the Senior Director's leadership team with coordination and operational needs
• Prepare meeting agendas, capture high-quality meeting notes, and track follow-up actions to ensure timely execution
• Leverage AI-enabled tools to enhance agenda creation, meeting summaries, action tracking, and communication drafting
• Plan and execute leadership meetings, strategy sessions, offsites, and engagement events
• Manage executive email triage, draft communications, and prioritize follow-ups
• Coordinate domestic and international travel arrangements and expense reporting
• Partner with cross-functional stakeholders and other Executive Assistants to align priorities
• Support Singapore site activities, leadership visits, and team events
• Handle highly confidential information with discretion

• 5+ years of experience supporting Director or Senior Director-level leaders
• Experience supporting leadership teams in addition to individual executives
• Strong calendaring, organization, and follow-through skills
• Proven ability to capture key discussion points and drive accountability through action tracking
• Experience interacting with senior leaders and C-level executives
• Demonstrated comfort using digital productivity and AI tools to improve effectiveness
• Excellent written and verbal communication skills
• High level of professionalism, judgment, and confidentiality