Executive Assistant / Office Manager
Yesterday• Boston, MA
Arcadia is dedicated to happier, healthier days for all. We believe that there is a better healthcare world – one powered by data. Our platform transforms complex, diverse data into a unified foundation for health, helping organizations deliver better care, boost revenue, and lower costs.
We’re a team of fiercely driven individuals committed to making healthcare more sustainable—and we’re looking for passionate people to help us get there.
For more information, visit arcadia.io.
Why This Role Is Important to Arcadia
This role serves as a senior operational leader providing dedicated support to select C-level executives, overseeing Arcadia’s physical office environment, and supporting our Return to Office (RTO) initiative.
The role provides high-level administrative, operational, and coordination support that enables leadership to focus on Arcadia’s most important priorities. Acting as a trusted partner, this role manages complex calendars, prepares executives for meetings, coordinates communications, and helps drive follow-through on key initiatives across the organization.
In addition to executive partnership, this role owns the day-to-day operations of Arcadia’s Boston office, ensuring that in-person work, collaboration, and leadership presence are executed smoothly, consistently, and in alignment with company expectations.
This strategic role requires strong judgment, autonomy, decision-making, and acts as a critical connector between executives, People Operations, IT, vendors, and employees. The ideal candidate thrives in a fast-moving, dynamic environment where hybrid staff flow in and out, seamlessly integrating executive support with onsite operations to create a polished, efficient, and welcoming experience for leadership, employees, and guests.
What Success Looks Like
In 3 months
- Learn executive preferences and routines; begin proactively managing select executive logistics with minimal direction
- Learn company processes, organizational structure, and communication norms
- Build strong working relationships with People Ops, IT, building management, office vendors
- Take ownership of daily office operations and onsite experience
- Understand Arcadia’s hybrid / RTO expectations and operating norms
In 6 months
- Anticipate executive needs and operational risks before they surface
- Own logistics for executive travel, offsites, and visiting guests
- Independently manage office operations, vendors, and onsite logistics; negotiate and manage vendor relationships to ensure the best support for the office
- Act as the operational point person for RTO execution and office readiness
- Create a consistent, well-run experience for employees and visitors using the office
In 12 months
- Serve as a trusted strategic partner to executives: anticipating needs, managing communication flows
- Support long-term planning for onsite collaboration, offsites, and key meetings
- Serve as a trusted operational partner to leadership on workplace and onsite strategy
- Own office budgets, vendor contracts, and renewal planning
- Continuously improve office operations and RTO execution based on feedback and usage patterns
What You'll Be Doing
- Provide high-level administrative and operational support to select C-Level executives
- Manage complex calendars, meetings, travel, and onsite logistics with anticipation and discretion
- Coordinate leadership offsites, board-related logistics, and key in-person events – specifically including scheduling, room bookings, agendas, IT needs, catering, and attendee communication
- Act as a trusted extension of executive leadership, handling sensitive matters professionally
- Own the daily operations, readiness, and functionality of Arcadia’s Boston office
- Ensure the office environment supports collaboration, productivity, and privacy requirements
- Manage office vendors, building relationships, supplies, and service providers
- Coordinate office access, equipment, seating, and onsite logistics in partnership with IT
- Identify and resolve operational issues independently, escalating when appropriate
Executive Support
Office Operations
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Return to Office Implementation
Frontline Support
What You'll Bring
- 7+ years experience in office operations, executive support, workplace operations, or business operations roles
- Demonstrated ability to operate independently with sound judgment
- Experience supporting senior executives in dynamic environments
- Strong project management and organizational skills
- Excellent communication skills and professional discretion
- Comfort balancing executive support with broader operational ownership
Would Love for You to Have
- Experience owning office operations or workplace programs, including facilities operations and general best practices
- Experience supporting hybrid or return-to-office environments
- Experience managing vendors, contracts, and office/operational budgets
- Prior exposure to People Ops or HR partnership
What You'll Get
- Be a part of a mission-driven company that is transforming the healthcare industry by changing the way patients receive care
- Work closely with a high-caliber leadership team driving meaningful healthcare transformation
- A flexible, remote-friendly company with personality and heart
- Employee-driven programs and initiatives for personal and professional development
- Become a member of the talented, energized, diverse and purpose-driven Arcadian Community
About Arcadia
Arcadia.io helps innovative providers and payers across the country transform healthcare to reduce cost while improving patient health. We do this by aggregating large amounts of disparate data, applying algorithms to identify opportunities to provide better patient care, and making those opportunities actionable by physicians at the point of care in near-real time. We are passionate about helping our customers drive meaningful outcomes. We are growing fast and have emerged as a market leader in the highly competitive population health management software market and have been recognized by industry analysts KLAS, IDC, Forrester, and Chilmark for our leadership. For a better sense of our brand and products, please explore our website.
Protect Yourself
If you have concerns about the authenticity of a job offer or recruitment-related communication claiming to be from Arcadia, we encourage you to verify by contacting us directly at (781) 202-3600 and select option 3. For more information, visit our website.
This position is responsible for following all Security policies and procedures in order to protect all PHI under Arcadia's custodianship as well as Arcadia Intellectual Properties. For any security-specific roles, the responsibilities would be further defined by the hiring manager.
Client-provided location(s): Boston, MA
Job ID: 4e85d736-8eb4-4637-a006-fafe811a7010
Employment Type: OTHER
Posted: 2026-02-03T16:50:27
Perks and Benefits
Health and Wellness
- Pet Insurance
- Health Insurance
- Dental Insurance
- Vision Insurance
- FSA
- HSA
- HSA With Employer Contribution
- Life Insurance
- Short-Term Disability
- Long-Term Disability
- Fitness Subsidies
- Mental Health Benefits
Parental Benefits
- Family Support Resources
- Non-Birth Parent or Paternity Leave
- Adoption Leave
- Fertility Benefits
- Birth Parent or Maternity Leave
Work Flexibility
- Hybrid Work Opportunities
- Flexible Work Hours
- Remote Work Opportunities
Office Life and Perks
- Casual Dress
- Pet-friendly Office
- Snacks
- Company Outings
- Commuter Benefits Program
Vacation and Time Off
- Paid Vacation
- Unlimited Paid Time Off
- Paid Holidays
- Personal/Sick Days
- Leave of Absence
Financial and Retirement
- 401(K) With Company Matching
- 401(K)
- Performance Bonus
Professional Development
- Work Visa Sponsorship
- Promote From Within
- Access to Online Courses
- Lunch and Learns
Diversity and Inclusion
- Diversity, Equity, and Inclusion Program
- Employee Resource Groups (ERG)
Company Videos
Hear directly from employees about what it is like to work at Arcadia.