Working Student - Grant Funds Projects Assistant

Role Overview

To support APTIV's Government Funds / Grants Team, we are looking for a motivated Working Student. The role focuses on fund drawdowns and related administrative tasks in publicly funded projects. Depending on your qualification and interest, you may also take on more strategic project-oriented tasks (e.g., Grants Project Management support).

Working student note: Valid enrolment at a university is required and the studies must remain the primary focus; during lecture periods, working hours are typically limited to a maximum of 20 hours/week, up to 40 hours/week during semester breaks (working student status).

Your responsibilities:

Main Focus: Fund Drawdown (Mittelabruf) Support

Preparation & Data Collection

• Track drawdown deadlines, submission formats and required documentation
• Collect and consolidate input data (e.g., actual costs, timesheets, invoices, booking lists)
• Support validation of project/funding structures (funding IDs, WBS, cost categories, reporting periods)

• Prepare cost exports (Excel/ERP lists) and group costs by category
• Perform plausibility checks: budget vs. actuals vs. drawdown, correct period allocation, avoid double claims
• Support application of funding rates / co-financing rules
• Documentation & Evidence
• Create/maintain cost summaries and evidence lists (invoice log, personnel cost overview)
• Support checks of timesheets/personnel cost evidence (completeness, allocation, approvals)
• Compile an audit-ready documentation package (structured filing, naming conventions, version control)

• Draft/complete drawdown forms and/or portal submissions
• Coordinate internal reviews/approvals (PM, Finance/Controlling, where applicable Compliance)
• Track status and support clarifications/corrections requested by funding bodies

• Support payment tracking and update internal trackers (drawdown log, cash planning, project overviews)
• Coordinate with Finance/Controlling for correct internal allocation

• Support reporting and documentation activities
• Maintain project and grant documentation (SharePoint/Teams)
• Scheduling and stakeholder communication

• Support Grants Project Management tasks: milestone tracking, deliverables, dashboards
• Contribute to process improvements, templates, checklists, standardization

• Enrolled student (Bachelor's/Master's) in Business, Economics, Finance/Controlling, Project Management, Engineering, or similar
• Valid enrolment throughout employment (working student status
• Structured, reliable, detail-oriented working style
• Strong MS Office skills, especially Excel and PowerPoint
• Native German, Very good English

• Paid on an hourly basis
• Flexible working hours
• Structured onboarding process
• Attractive training and development plan
• Opportunities for learning, professional growth, and development in a globally recognized international environment