PTP Finance Administrator

Responsibilities:

SCANNING/PRINTING:

• Reception of documents already registered by the secretary office;

• Opening letters and boxes with documents, placing stamp date on the documents;

• Printing documents out from the generic e-mail boxes dedicated to the particular countries as well as putting stamp date on the already printed documents;

• Segregation of documents according to TB and document type;

• Barcoding documents;

• Scanning documents to Easy Capture Plus application;

• Preparing Scanning Summary Sheet Report and sending it out to the respective people given in the distribution list of the particular country;

• Review of Error Upload Report and if required, reprocessing the missing barcodes;

• Rescanning documents on request of OCR/IP/HD Teams;

• Sending documents to external archive companies or to the sites;

• Sending incorrectly issued documents back to the suppliers (incorrect address of the plant, incorrect VAT registration number, missing pages, unreadable document) - if required;

• If required - communication between internal Aptiv departments, suppliers and Aptiv employees, replying to e-mails concerning scanning issues;

• Preparing documents and testing the new scanners;

• Preparing/updating scanning procedure;

• If required - data validation in SAP system;

• Preparing freight documents for scanning according to Control Pay procedure:

• Barcoding documents using labels dedicated to Control Pay project;

• Preparing FBA reports for Control Pay Team;

• Review of both "rescan" and "out of scope" reports and if required, rescanning documents to the appropriate system.

• Internal audit activity - choosing sample documents from the controlled scanning team and checking whether these items were correctly and timely uploaded to the relevant system;

• Reconciliation process of documents received in electronic format (validating the number of successfully processed documents, reporting and checking whether suppliers have signed up for e-mail invoicing process for the respective plant of Aptiv);

• Prioritizing and categorizing tasks ;

• Performing activities delegated by supervisor promptly and diligently;

• Proactive approach to performed task.

• Supporting data entry by digitizing scanned paper documents into machine-readable text documents (OCR);

• Dealing with different issues on a daily basis - ability to prioritize and categorize tasks, good management of time and dealing with time pressure;

• Analyze documents and data in several accounting systems in order to identity root cause of the issues and to seek solutions to the problems;

• Draw conclusions from the analysis, finding places for improvement;

• Implement and follow-up of proposed solutions to ensure stabilization of the process and to minimize the risk of re-occurence

• Support Automation activities by :

• Maintenance and optimization Automatic invoice processing process by:

• Checking exception and mismatches, trouble-shoot unusual entries, odd results and plan their resolution and standardization

• Analysis of duplicates and rejected items

• Daily coordination of Automatic invoice processing by:

• Coordination of Invoice Processing and Helpdesk Team work on processing and follow-ups on items processed automatically using available reports and trackers

• Cooperation with Automation and CI Team in order to plan work schedule in order to maintain current and expand scope

• Working on expanding scope by:

• Identification and analysis of new vendors - cooperate with RPA Developers in matter of materials and required data to implement new vendors

• Analysis and providing information in area of Automatic Invoice processing or any other documents requested

• Undertaking other activities as per supervisor's request as well as supporting other team members

• Good command of English language

• Experience in AP or accounting background would be an asset

• Working knowledge of MS Office (in particular Excel)

• Ability to manage issues and seek resolution

• Reliable, accurate in observing work instructions

• Good communication and customer service skills

• Ability to establish good relationships ; intercultural competence

• Knowledge of ERP systems (SAP) would be an asset

• Degree in accounting/finance would be an asset

• You can grow at Aptiv. Aptiv provides an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity or beliefs.
• You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents.
• You have support. We ensure you have the resources and support you need to take care of your family and your physical and mental health with a competitive health insurance package.

• Private health care (Signal Iduna) and Life insurance for you and your beloved ones
• Well-Being Program that includes regular webinars, workshops, and networking events
• Hybrid work (min. 47 days/yr of remote work, flexible working hours)
• Employee Pension Plan paid by the employer (you get + 3,5% on each gross salary)
• Access to sports groups and Multisport card