Executive Administrative Assistant
Imagine what you could do here! The people here at Apple don't just create products - they build the kind of wonder that's revolutionized entire industries. It's the diversity of those people and their ideas that inspires the innovation that runs through everything we do, from amazing technology to industry-leading environmental efforts. At Apple, inclusion is a shared responsibility, and we work together to foster a culture where everyone belongs and is inspired to do their best work.
Here on the Apple Store Online team, we are responsible for Apple's largest store. Our main goal is to deliver a magical, personal digital experience where customers can shop, buy and learn everything Apple, wherever they are. Each customer should feel like they are our only customer and our job is to set the bar for the experience they receive. To run such an extraordinary store, it takes extraordinary people, and we are looking for someone to help us do extraordinary things.
Description
As an Administrative Assistant within Apple Store Online, you are the right hand and partner to your leaders on the Digital Experience and Merchandising Team. You play a central role, connecting teams and managing key information. You have the ability to see around corners, as you anticipate needs and problem solve effectively. You are organized and a strategic thinker that can make the right decisions that support your leader's priorities. You are a team player that works collaboratively with other Administrative Assistants on the Apple Store Online team, across Retail and Apple.
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Responsibilities:
Manage assigned leader's management systems, consisting of highly complex calendars that often require frequent rescheduling
Coordinate travel arrangements, visa requirements and expense reporting with precision for leader and WW Directors
Support employee engagement initiatives in partnership with local Admins, ASO Business Planning, Leader's Chief of Staff
Manage offsite and meeting logistics to optimize team efficiency
Track offsite and key meeting dates - working closely with ASO Business Planning to align resources as needed
Assist with meal or refreshment coordination when leaders are unable to step away
Preferred Qualifications
Demonstrated ability to take initiative, build trust and maintain strong cross-functional relationships
Extraordinary organizational, time management and administration skills with an exceptional response rate, solutions-oriented approach and relentless tenacity
Experience tackling ambiguous challenges with curiosity and creative problem solving skills
Proven ability to handle confidential business matters with discretion while remaining calm and confident under pressure
Strong negotiation and interpersonal skills
Passion for building team culture and fostering a positive, productive work environment
Minimum Qualifications
5+ years supporting high-level executives with administrative support including strategic calendar prioritization, event planning, travel logistics, expense reporting and project management, or equivalent experience
Experience providing high-level administrative support to executives in a dynamic, fast-paced environment
Strong written and verbal communication skills with extraordinary attention to detail
Experience working effectively in a highly matrixed organization across time zones
Proficiency with Apple Calendar, Apple Mail, Apple Keynote, Quip, Slack, and other office systems
Pay & Benefits
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $37.42 and $65.24/hr, and your base pay will depend on your skills, qualifications, experience, and location.
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits
Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.
Perks and Benefits
Health and Wellness
Parental Benefits
Work Flexibility
Office Life and Perks
Vacation and Time Off
Financial and Retirement
Professional Development
Diversity and Inclusion
Company Videos
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