Executive Administrative Assistant
Product Design is a mechanical engineering organization where design and engineering meet - turning ambitious product requirements into the beautiful, high-quality hardware Apple is known for, delivered at massive scale without compromising on features, performance, or reliability. Our team's design rigor and attention to detail doesn't stop at engineering work - it shows up in how we run our team, our spaces, and our events. We are seeking an Executive Administrative Assistant who shares that same standard of care and brings it to their own work: someone who finds real satisfaction in getting the details right, elevating the everyday experience of the team, and supporting leaders who think the same way.
Priorities here can shift overnight, and that's part of what makes the role energizing - you'll find momentum and variety motivating, not exhausting. This Executive Administrative Assistant will support Director and/or Senior Director-level leaders within this organization. This role extends beyond individual executive support - you'll also provide administrative support to the broader teams these leaders manage. This is a tenacious self-starter who actively seeks out fast-paced environments, anticipates needs, takes initiative, and solves problems independently across a multi-site organization.
Description
Executive & Team Support
-Complex calendar management, travel scheduling, expense report processing, and budget tracking/management for the supported executive(s)
-Extend administrative support to the broader team(s) reporting to these leaders - not limited to 1:1 executive support
-Anticipate needs and changes proactively, then act in the best interest of the business
Design Rigor, Quality & Team Experience
-Bring the same design rigor and precision our team applies to engineering work into the day-to-day experience of the team - spaces, events, communications, and details that are easy to overlook but matter
-Apply strong attention to detail and a genuine commitment to quality in planning and executing events, managing spaces, and producing team materials
-Continuously look for ways to elevate the quality and polish of team operations, not just complete them
Confidentiality & Discretion
-Regular access to confidential and unreleased Apple products, materials, and information as part of daily work
-Handle all such information - including pre-announcement product details, internal strategy, and personnel matters - with strict discretion and sound judgment at all times
Cross-Site & Event Support
-Primarily based at one site, with occasional travel to other Apple locations as needed to support teams, events, and administrative matters
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-Plan, manage, and execute on-site and off-site events, including travel to event locations as needed
-Support administrative and event-related matters that require in-person presence at other sites
Program & Team Leadership
-Indirectly manage/mentor a team of Admins across multiple offices, supporting their organizational needs and professional growth
-Onboard new employees and train new team members
-Build partnerships with Business Operations to create, implement, and maintain strategies supporting engineering teams
-Manage space planning cross-functionally with other Admin leaders, Business Operations, and Strategic Planning
-Drive adoption of standardized Admin processes across the organization and measure their impact
-Partner with other Admin leaders to develop consistent standards and best practices
Occasional travel to other Apple sites as needed
Preferred Qualifications
6+ years supporting Director-level or higher, in an organization with multiple distributed teams/sites
Prior experience supporting both an executive and their broader team simultaneously
Experience supporting an engineering, technical, or manufacturing-focused organization
Proficiency with Apple Calendar, Apple Mail, Apple Keynote, Quip, Slack, and expense/travel management systems
Bachelor's degree
Minimum Qualifications
6+ years of administrative experience, including experience supporting executives at Director level or above
2+ years of experience mentoring, training, or indirectly managing other admins/coordinators
Demonstrated attention to detail and a track record of elevating the quality or polish of events, spaces, or materials in past roles
A track record of seeking out - not just tolerating - fast-paced, high-change environments, and doing your best work under that kind of pressure
A learner mentality - genuinely curious, open to feedback, and motivated to grow skills and take on new tools or processes
Comfortable and effective working alongside a team of other admins in a collaborative, cross-functional environment
Demonstrated ability to work independently with minimal guidance in a fast-paced, deadline-driven environment
Direct experience handling confidential and unreleased business information with discretion and sound judgment
Strong organizational, time-management, and calendar-prioritization skills across competing demands
Ability to travel between sites as needed to support teams and events
Skilled at proactive problem-solving and timely communication of decisions to relevant stakeholders
Pay & Benefits
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $50.66 and $76.05/hr, and your base pay will depend on your skills, qualifications, experience, and location.
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits
Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.
Perks and Benefits
Health and Wellness
Parental Benefits
Work Flexibility
Office Life and Perks
Vacation and Time Off
Financial and Retirement
Professional Development
Diversity and Inclusion
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