Administrative Assistant, Retail and Marcom Engineering

Do you love understanding every detail of how new technologies work? Join the team that serves as Apple's nerve center, our Information Systems and Technology group. There are countless ways you'll contribute here, whether you're coordinating technology needs for product launches, designing music solutions for retail locations, or ensuring the strength of in-store Wi-Fi connections. From Apple Pay to the Apple website to our data centers around the globe, you'll help design and manage the massive systems that countless employees and customers rely on every day.

Description

We are seeking an organized, analytical Executive Administrative Assistant with strong business judgment to provide comprehensive support to the Retail Engineering leader and their global teams. You'll connect with people across functions and levels, blending direct support with independent problem-solving.","responsibilities":"The successful candidate will multitask and prioritize incoming requests without requiring close supervision, performing a wide range of administrative duties and project work:

Executive Support: Provide comprehensive administrative support to the Retail Engineering leader and their global teams.

Calendar & Meeting Management: Proactively manage complex calendars, prioritizing inquiries, resolving scheduling conflicts, and coordinating multi-executive, multi-location meetings (in-person/virtual) with sound judgment.

Travel & Expense Management: Coordinate domestic and international travel arrangements for select team members and facilitate expense reporting.

Project & Event Coordination: Manage diverse projects with exceptional attention to detail, accuracy, and timeliness. Plan, coordinate, and execute internal events (e.g., Large and complex Global Team events like product launches, off-sites, team-building).

Facilities & Operations Support: Oversee facilities and operations support: space planning, conference room maintenance, supply management (ordering, stocking, mail), floor plan updates, facilities/maintenance requests, and security/privacy compliance.

Employee Onboarding & Support: Support employees by distributing equipment, processing access requests, and assigning desk allocations, adhering to operational policies.

Team Collaboration & Development: Collaborate with IS&T administrative assistants, contributing to new admin onboarding/training and assisting with recruitment/interviews as needed.

Preferred Qualifications

Integrity & Discretion: Proven ability to handle sensitive and confidential information with utmost integrity and discretion.

Communication Excellence: Exceptional written and verbal communication skills, demonstrating professionalism and tact with all levels of stakeholders.

Organizational Prowess: Meticulous attention to detail, strong organizational skills, and the ability to manage multiple tasks and priorities effectively in a fast-paced, time-sensitive environment.