Administrative Assistant - Quality and Commercial Programs
Imagine what you could do here! The people here at Apple don't just create products - they build the kind of wonder that's revolutionized entire industries. It's the diversity of those people and their ideas that inspires the innovation that runs through everything we do, from amazing technology to industry-leading environmental efforts. At Apple, inclusion is a shared responsibility, and we work together to foster a culture where everyone belongs and is inspired to do their best work.
Here on the Apple Store Online team, we are responsible for Apple's largest store. Our main goal is to deliver a magical, personal digital experience where customers can shop, buy and learn everything Apple, wherever they are. Each customer should feel like they are our only customer and our job is to set the bar for the experience they receive. To run such an extraordinary store, it takes extraordinary people, and we are looking for someone to help us do extraordinary things.
As an Administrative Assistant within Apple Store Online, you are the right hand and partner to your leaders on the Quality and Commercial Programs Teams. You play a central role, connecting teams and managing key information.
Description
Our Administrative Assistants see around corners, anticipating needs and problem solving effectively. In addition, the role requires strong organization and the ability to think strategically to make the right decisions that support leaders' priorities. Collaboration and being a strong team player is also critical as our Apple Store Online Administrative Assistant team works together across Retail and Apple.","responsibilities":"Manage assigned leader's management systems, consisting of highly complex calendars that often require frequent rescheduling
Coordinate travel arrangements, visa requirements and expense reporting with precision
Oversee and coordinate managed meeting rooms
Support employee engagement initiatives in partnership with local Admins and ASO Business Planning
Manage offsite and meeting logistics to optimize team efficiency
Track offsite and key meeting dates
Assist with meal or refreshment coordination when leaders are unable to step away
Preferred Qualifications
5+ years experience supporting senior leaders with administrative support including strategic calendar prioritization, event planning, travel logistics, expense reporting and project management
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Demonstrated ability to take initiative, build trust and maintain strong cross-functional relationships
Extraordinary organizational, time management and administration skills with an exceptional response rate, solutions-oriented approach and relentless tenacity
Experience tackling ambiguous challenges with curiosity and creative problem solving skills
Proven ability to handle confidential business matters with discretion while remaining calm and confident under pressure
Experience working effectively in a highly matrixed organization across time zones
Strong negotiation and interpersonal skills
Passion for building team culture and fostering a positive, productive work environment
Proficiency with Apple Calendar, Apple Mail, Apple Keynote, Quip, Slack, and other office systems
Minimum Qualifications
3+ years experience supporting senior leaders with administrative support including strategic calendar prioritization, event planning, travel logistics, expense reporting and project management
Experience providing high-level administrative support to executives in a dynamic, fast-paced environment
Strong written and verbal communication skills with extraordinary attention to detail
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant .
Perks and Benefits
Health and Wellness
Parental Benefits
Work Flexibility
Office Life and Perks
Vacation and Time Off
Financial and Retirement
Professional Development
Diversity and Inclusion
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