Administrative Assistant

The people here at Apple don't just create products - they create the kind of wonder that's revolutionized entire industries. It's the diversity of those people and their ideas that inspires the innovation that runs through everything we do, from amazing technology to industry-leading environmental efforts. Join Apple, and help us leave the world better than we found it! We are hiring an Administrative Assistant for Senior Marketing Business Leaders.

Description

This role will support marketing business leaders and will also oversee site management and overall team broad administrative initiatives. The highly motivated, well-organized candidate will be responsible for general administrative tasks.

This role requires good judgment -- knowing when to act independently, when to ask, and when to escalate. You'll often need to anticipate needs before they're expressed and make decisions quickly with the information available. Priorities and schedules shift regularly, and the ability to adapt without losing focus is important.

You'll work closely with your leaders and across the broader organization, so strong interpersonal skills are key. Handling sensitive information with discretion, managing competing demands with composure, and maintaining clear communication across teams are all central to the role.

Responsibilities:

Manage the leaders calendars, scheduling meetings across multiple time zones, and handling communications across multiple platforms.

Support day-to-day needs of the Business Leaders to ensure their days run smoothly by effectively managing their time to have the greatest impact.

Book and maintain complex travel schedules, domestic & international and process expense reports in a timely manner.

Collaborating with other administrative professionals across the organization on events and team meetings.

Act as a liaison between your executives and internal/external stakeholders, maintaining professionalism and confidentiality.

Preferred Qualifications

Tried ability and experience in supporting executive level staff (daily schedules, travel, expenses, task management, facilities, conferencing, purchasing and day to day operations of their team)

Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment

Direct experience handling sensitive and confidential information with integrity and discretion

Ability to build and maintain positive relationships

Proven track record of meeting deadlines and working under pressure

Manage all facility related requests, working cross functionally with the Facilities team and building representatives